Venue: Ice Rink Club Room, Alexandra Park and Palace Way, London, Greater London, N22 7AY
Contact: Boshra Begum, Senior Democratic Services Officer
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FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The Chair drew attention to the information included on the agenda front sheet and noted that the meeting was not being recorded or webcast live.
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APOLOGIES FOR ABSENCE Minutes: No apologies for absence were received.
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The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 25 below) Minutes: There was an item of urgent business noted for a supplementary item, these were the legal comments that were received late for reports. This was considered under the Item of urgent business at item 16 and exempt urgent business at item 25.
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DECLARATION OF INTERESTS A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct. Minutes: There were no declarations of interest.
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QUESTIONS, DEPUTATIONS OR PETITIONS To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution. Minutes: There were no questions, deputations or petitions.
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THE GROVE PUBLIC ENGAGEMENT EXCERCISE Representatives from Unit 38 and Studio Hyte will introduce plans for The Grove public engagement project. Minutes: Unit 38 and Studio Hytewere appointed to undertake the first stage of public consultation for The Grove. Jamie Hignett from Unit 38 presented the current progress working with Studio Hyte design experts on the project. The
Board was informed that the project began with community engagement
work in Haringey to build the community plan. At present, there
were a range of different projects around the country particularly
on improving street markets and Finsbury Park People’s Plinth
Project partnered with Studio Hyte who
specialised in accessibility in design projects. Unit 38 aimed to unlock potential within spaces,
include social value, and identify the feasibility gap between
individuals with good ideas against the challenges of a lack of
funding. · Engagement: Unit 38 were interested in views of those who do not use the space and the reasons why for example aesthetic, accessibility, or other reasons. · Current work: Unit 38 started to interview staff, different stakeholder groups and tenants in the Grove and will begin the public phase of the consultation in January 2024. · Mid-January 2024: Unit 38 to launch the public consultation, Studio Hyte to build the visual online engagement form, the form will be accessible for those with language barriers, neurodiversity etc. The public consultation will stay open until the end of the workshops and events for roughly 3-4 months. · April 2024: Workshops to commence and production of first stage plans. · Unit 38 took on suggestions from the Board around engaging older residents, through groups such as Age Concern, Hornsey Pensioners and other groups recommended. The work at present engaged mainly with residents in Haringey with potential to engage groups outside of Haringey. · The Board were informed that the current stage of the process was focused on ideas and information gathering, the consultation phase would take place with no pre-conceptions. Consultation aims to find out how people want to use the space. · There was also potential for prototype events to be run during the school summer holidays, including different activities in the park for after Unit 38 leave the project. Unit 38 to make recommendations on different sources of funding for the brief, when agreed.
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Unit 38 reviewed 1999 plans and history of the
area. RESOLVED:
The Board noted the progress of the Grove Public
Consultation led by Unit 38.
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To approve the minutes of the Trustee Board meetings held on 12 October 2023 and the 9November 2023.
Additional documents: Minutes: The minutes of the Alexandra Palace and Park Board held on 9th November 2023 and the 12th October 2023 and were agreed along with the following changes to the meeting on 12th October 2023:
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FEEDBACK FROM STAKEHOLDER COMMTTEES To note the minutes and to consider any feedback or advice from the Chairs of the committees. i. Consultative Committee held on 30 November 2023 ii. Advisory Committee held on 30 November 2023
Minutes: Nigel Willmott summarised the Consultative Committee held on 30th November 2023. Nigel informs the Board that he remains Chair and co-optee appointments were made to John Chilton (Friends of the Park) taking up the vacancy and Duncan, Nigel and Jason remained on the Board.
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FEEDBACK FROM THE FINANCE, RESOURCE, RISK AND AUDIT COMMITTEE (FRAAC) PDF 72 KB To consider the report of the Chair of FRRAC.
Minutes: RESOLVED: The report was noted by the Board and the recommendations were approved:
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CHIEF EXECUTIVE'S GENERAL UPDATE PDF 233 KB To note the general update.
Minutes: Emma Dagnes introduced the CEO’s General Update. The Board received the report which trustees had considered at the Consultative Committee meeting on the 30th of November 2023. The following points were noted in the discussion:
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ENVIRONMENTAL SUSTAINABILITY REPORT PDF 129 KB To note the progress report and updated Environmental Sustainability Policy and Strategy
Additional documents:
Minutes: The Board received the report which trustees had considered at the Consultative Committee meeting on the 30th of November 2023. The following points were noted in the discussion:
RESOLVED: The Board noted the report and the updated Environmental Sustainability Policy and Strategy documents.
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To note the report updating on the Trust’s financial position.
Minutes: The Board received the report introduced by the Richard Paterson, the Director of Finance & Resources. The following points were noted in the discussion:
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FABRIC MAINTENANCE PLAN REPORT PDF 147 KB To consider the report and approve the recommended priority areas for 2024/25.
Minutes: Iain McDonald, Head of Facilities and Property introduced the report.
The following points were noted in the discussion:
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TECHNOLOGY PROGRAMME BOARD UPDATE REPORT PDF 122 KB To note the progress report. Minutes: Richard Paterson. the Director of Finance and Resources introduced the report. The following points were noted in the discussion:
RESOLVED: The Board noted the report.
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To approve appointments to FRRAC, APTL and a trustee to oversee the annual return.
Minutes:
Board members agreed to appoint Councillor Sean
O’Donovan as the Chair of FRRAC and as the APTL Company
Director. RESOLVED: The report was noted.
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NEW ITEMS OF URGENT BUSINESS Minutes: The Board noted the
supplementary information provided under urgent business, which
were received late, this contained legal officer comments on
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To note the decisions taken since last reported.
Minutes: ACTION: Natalie to amend the decision tracker to remove the hourly rates which should be made public.
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EXCLUSION OF THE PRESS AND PUBLIC |
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EXEMPT MINUTES To approve the exempt minutes of the meetings held on 12 October 2023 and 9 November 2023.
Minutes: The Exempt minutes were agreed.
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EXEMPT DRAFT ANNUAL REPORT AND ACCOUNTS To approve the Trustees’ Annual Report and Consolidated accounts for publication and to note the Audit Findings Report.
Minutes: The Report was noted and the recommendations were agreed.
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EXEMPT ROOFTOP ADVENTURE LEASE REPORT AND ACCOUNTS To approve the recommendations to enter into a lease agreement with Wire & Sky.
Minutes: The report was noted and the recommendations were agreed.
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EXEMPT HEALTH AND SAFETY UPDATE To consider the Q3 Health & Safety report and reporting dashboard.
Minutes: The report was noted and the recommendations were agreed.
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EXEMPT TRADING SUBSIDIARY CHAIR'S REPORT To note the update from the Chair of APTL.
Minutes: The report was noted and the recommendations were agreed.
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EXEMPT STRATEGIC RISK REGISTER AND DEEP DIVE To consider the information and make any decisions.
Minutes: The report was noted and the recommendations were agreed.
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ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT PDF 106 KB Additional documents:
Minutes: The Board received the supplementary legal comments on the exempt reports and this was noted.
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CLOSE MEETING Minutes: The meeting closed at 9.10pm
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