Agenda and minutes

Venue: Londesborough Room, Alexandra Park and Palace Way, London, Greater London, N22 7AY

Contact: Jack Booth, Principal Committee Co-ordinator 

Items
No. Item

1.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The meeting was not filmed.

2.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor da Costa, Councillor Mahbub and Councillor Elliott.

3.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 16 below).

Minutes:

 

There were no items of urgent business.

4.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

a.    must disclose the interest at the start of the meeting or when the interest becomes apparent; and

 

b.    may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

5.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

There were no questions, deputations, or petitions.

6.

MINUTES pdf icon PDF 228 KB

The board are asked to:

 

a.    To confirm and sign the minutes of the board meeting held on 19 July 2022 as a correct record.

 

b.    To note the amended Register of Trustees’ Interests

 

c.    To note the Advisory & Consultative Committee minutes

 

 

Additional documents:

Minutes:

The chair made a motion to change the order of business so that agenda items 9, 10, 11, 12, 14, 15, 18, 19, and 22 be taken after item 6. This was seconded by the vice-chair and agreed by the board.

 

RESOLVED

 

  1. To confirm and sign the minutes of the board meeting held on 19 July 2022 as a correct record;

 

  1. To note the amended Register of Trustees’ Interests; and

 

  1. To note the Advisory & Consultative Committee minutes.

 

  1. To take agenda items 9, 10, 11, 12, 14, 15, 18, 19, and 22 after agenda item 6, so they became agenda items 7-15.

7.

FABRIC MAINTENANCE PLAN ANNUAL REPORT pdf icon PDF 180 KB

To note the progress made in 2021/22 and to approve adjustments to priorities as set out in the report with more detail to be presented at the meeting.

Additional documents:

Minutes:

The CEO outlined the report which summarised the annual review of the Fabric Maintenance Plan.

 

RESOLVED

 

  1. To note progress made in 2021/22 despite the challenges of the limited budget, increasing number of severe weather events placing additional pressure on the assets; and

 

  1. To approve adjustments to priorities as listed in the report.

8.

CO-OPTED TRUSTEES REPORT pdf icon PDF 159 KB

To approve the proposals for appointing additional co-optees to the Board.

Additional documents:

Minutes:

In response to a comment regarding the similar wording of the advert for a youth trustee and a non-voting co-opted member, the CEO agreed that it was important to differentiate tone. This was to ensure that language used was inclusive and applicable to candidates that met the youth trustee criteria.

 

RESOLVED

 

  1. To approve the recruitment framework for two co-opted Youth Trustees, attached at Appendices 1 & 2;

 

  1. To consider and approve the proposals and recruitment framework (attached at Appendices 3 & 4) of an independent co-opted lead trustee board member for fundraising; and

 

  1. To delegate authority to the Chief Executive to obtain Full Council approval to increase the number of co-optees on the Alexandra Palace and Park Board, from three to six, to enable two youth trustees and an independent lead trustee for fundraising to be recruited.

9.

SIGNAGE AND WAYFINDING FRAMEWORK pdf icon PDF 105 KB

To approve the proposed framework for signage and wayfinding, subject to any comments from the Advisory and Consultative Committees.

Additional documents:

Minutes:

In response a question regarding the announcement on the bus service that ran through Alexandra Park and Palace, the CEO agreed that it would be sensible to seek to expand the announcement on the service. The suggested announcement would include the theatre, so that those attending theatre were aware when to get off the service. The CEO would liaise with officers to achieve this.

 

RESOLVED

 

To approve the proposed framework for signage and wayfinding, subject to any comments from the Advisory and Consultative Committees.

10.

PLANNING UPDATE pdf icon PDF 79 KB

To note the update and approve the recommendation to apply to extend the use of the outdoor pagoda.

Minutes:

RESOLVED

 

To note the update and approve the recommendation to apply to extend the use of the outdoor pagoda.

11.

ALEXANDRA PARK CLUB pdf icon PDF 1 MB

To approve proposals for the installation of cricket nets in the park, subject to comments from the Advisory & Consultative Committees.

Minutes:

In response to board member questions the CEO gave the following answers:

-       The CEO welcomed that the addition of the Alexandra Park Club, particularly as they had a fantastic youth programme; and

-       The CEO did not know the specifics around the club’s approach to school engagement. It was suggested that the club be invited to the next Joint Consultative Committee/ Advisory Committee meeting to answer this and similar questions.

 

RESOLVED

 

To approve the Alexandra Park Club’s proposal to install a new three lane cricket

batting and bowling net facility, subject to any comments from the Advisory and

Consultative Committees.

12.

POLICY REVIEW pdf icon PDF 64 KB

To approve and adopt the updated Complaints Policy and review the EDI Policy.

Additional documents:

Minutes:

RESOLVED

 

  1. To approve the updated Complaints Policy attached at Appendix 1; and

 

  1. To approve the new Equality, Diversity and Inclusion Policy attached at Appendix 2.

13.

EXEMPT MINUTES

To confirm the exempt minutes of the board meeting held on 19 July 2022 as an accurate record of the proceedings

Minutes:

To confirm the exempt minutes of the board meeting held on 19 July 2022 as an accurate record of the proceedings.

14.

EXEMPT 2022 PAY REVIEW

To approve the recommendations.

Minutes:

RESOLVED

 

To approve the recommendations, subject to approval by the APTL Board or directors.

15.

EXEMPT THE GROVE REPORT

To approve the recommendations.

Minutes:

RESOLVED

 

  1. To approve the recommendations.

 

  1. To readmit the press and public for items 17-20. 

 

16.

FEEDBACK FROM THE ADVISORY & CONSULTATIVE COMMITTEES

To note any verbal updates from the observer/co-opted board members.

Minutes:

The most recent meeting, scheduled for 8 September, did not go ahead due to the death of Queen Elizabeth II. The members would be given an opportunity to discuss the reports at the next meeting on 17 November.

17.

CEO'S REPORT pdf icon PDF 229 KB

To note the general update.

Minutes:

CEO outlined the report which provided a general update including Creative Learning and Park activity, external lighting upgrades and planning, advertising and listed building proposals considered by the Committees at the last meeting. The report also provided an event summary following the July 2022 outdoor programme.

 

RESOLVED

 

To note the general update.

18.

HUMAN RESOURCES REPORT pdf icon PDF 159 KB

To note the report including Equality, Diversity and Inclusion (EDI) data provided.

Minutes:

The CEO presented the report which provided an update on the current HR Activity for the trust.

 

RESOLVED

 

To note the report including Equality, Diversity and Inclusion (EDI) data

provided.

19.

NEW ITEMS OF URGENT BUSINESS

To consider any items of urgent business brought forward at item 3.

 

Minutes:

To consider any items of urgent business brought forward at item 3.

20.

EXCLUSION OF THE PUBLIC AND PRESS

Items 18-24 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

Minutes:

RESOLVED

 

That the press and public be excluded for the consideration of agenda items 13-15 as they contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

21.

EXEMPT AUDIT FINDINGS REPORT

To note the exempt information.

Minutes:

RESOLVED

 

To note the exempt information.

22.

EXEMPT DRAFT TRUSTEES ANNUAL REPORT AND ACCOUNTS

To receive feedback from FRRAC and APTL Board Chairs and to approve the annual report and accounts for signing and submission to the regulatory bodies.

Minutes:

The item was noted.

23.

EXEMPT DELEGATED DECISIONS (PROCUREMENT)

To note the report on procurement for Ice Rink improvements.

Minutes:

The CEO informed the board of the delegated decisions that had been taken.

 

RESOLVED              

 

To note the decision taken by the CEO under delegated authority.

24.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

 

To consider any exempt items of urgent business.

Minutes:

There were no exempt items of urgent business.

25.

FUTURE MEETINGS

Thursday, 29 September 2022

Tuesday, 13 December 2022

Monday, 20 March 2023

 

All meetings to commence at 7.30pm unless otherwise stated.

Minutes:

Tuesday, 13 December 2022

Monday, 20 March 2023

 

All meetings to commence at 7.30pm unless otherwise stated.