Agenda and minutes

Venue: Transmitter Hall, Alexandra Palace Way, Wood Green, London N22

Contact: Felicity Foley, Acting Committees Manager 

Items
No. Item

1.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The meeting was not filmed or recorded.

2.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Jason Beazley.

 

Apologies for lateness were received from Councillor Williams.

3.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 11 & 18 below)

Minutes:

There was one item of urgent business - Execution of APTL User Agreement.  This would be discussed under item 11 of the agenda.

4.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

5.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None received.

6.

MINUTES pdf icon PDF 152 KB

i.          To approve the unrestricted minutes of the Alexandra Palace and Park Board meetings held on 8 October 2019 and 10 December 2019.

ii.         To note the draft minutes of the Alexandra Park and Palace Statutory Advisory Committee held on 10 December 2019 (to follow).

iii.        To note the draft minutes of the Joint Alexandra Park and Palace Statutory Advisory Committee & Alexandra Palace and Park Consultative Committee held on 10 December 2019 (to follow).

Additional documents:

Minutes:

RESOLVED that

 

i.          The minutes of the Alexandra Palace and Park Board held on 8 October 2019 be approved;

ii.         The minutes of the Alexandra Palace and Park Board held on 10 December 2019 be approved;

iii.       The minutes of the Alexandra Park and Palace Statutory Advisory Committee held on 10 December 2019 be noted; and

iv.       The minutes of the joint Alexandra Park and Palace Statutory Advisory Committee and Alexandra Palace and Park Consultative Committee be noted.

7.

REPORT FROM THE CHAIR OF THE FINANCE, RISK, RESOURCE AND AUDIT COMMITTEE pdf icon PDF 201 KB

To note the feedback from the FRRAC.

Minutes:

RESOLVED that the feedback from the Finance, Risk, Resource and Audit Committee be noted.

8.

TRUST FINANCIAL RESULTS pdf icon PDF 823 KB

To consider and note the financial performance of the Trust.

Minutes:

Dorota Dominiczak, Director of Finance and Resources, introduced the report as set out.  The Trading Company had made good progress towards the ambitious fundraising target.

 

Section 11 highlighted the known risks for 2020/21 – a possible cut in the Corporate Trustee grant and some contractual costs.  The Finance team were currently working on the budget for 2020/21 to factor in the reduction of the grant, and this would be discussed at the Finance, Risk, Resources and Audit Committee (FRRAC) and presented to the next Board meeting.

 

RESOLVED that the financial performance of the Trust and the pressure on the Trust’s 2019/20 budget be noted.

9.

CEO REPORT pdf icon PDF 307 KB

To note the update on current issues and charitable activities.

Minutes:

Louise Stewart, Chief Executive, introduced the report as set out.  The parking consultation had ended, with over 2000 responses.  The responses were predominantly from local residents. There were early indications that there was a good level of detailed useful feedback in key areas.  The results would be analysed and reported back at a future meeting.

 

The Trust had received funding from Arts Council England, this was a new funding relationship for the Trust.

 

Work was being undertaken to resolve broken lighting in the park and to address enquiries and complaints received.

 

A digital asset management system was in the process of being rolled out across the organisation for archiving materials.  This system would have an internal interface that would currently cover the back office, but eventually would contain a public access element.  In response to a Board Member, Emma Dagnes advised that the system would start as a basic public asset platform but there could be scope to include a retail element.

 

RESOLVED that the report be noted.

10.

FABRIC MAINTENANCE PLAN (FMP) pdf icon PDF 142 KB

To receive the annual report and a presentation on progress on the 10 year FMP.

Minutes:

Emma Dagnes, Deputy Chief Executive, introduced the report as set out.  Prior to the meeting the Board had carried out a tour of the building to view some of the priority areas identified in the Fabric Maintenance Plan (FMP).

 

In response to questions it was noted:

-           Refurbishment of the ladies’ toilets in the Phoenix Bar is on the priority list but had been deferred due to other emergency repair works required during December.  A decision needed to be made as to whether a small refurbishment would suffice, or if a full redesign was required.  The Head of Facilities was exploring replacing the splashback at the sinks.  Louise Stewart advised that the organisation was getting better at communicating to the public on site when there was a refurbishment or repair happening or required and its status.

-           The overarching position of the FMP had not changed significantly from last year.  Some parts of the building had not been looked at due to budget.

-           The aim was to complete the East Court project fully before embarking on other projects.

-           Meanwhile uses for certain parts of the building had been explored but some of the uses discussed were not currently financially viable.

-           The FMP was reviewed by the Building Manager every two months.

 

RESOLVED that

i.          The progress made in 2019/20 be noted; and

ii.         Adjustments to priorities be approved.

11.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

The Chair introduced the report as set out.  The Board had taken a decision at its’ meeting on 8 October 2019 to approve an updated APTL User Agreement to commence in April 2020, however the recommendations had omitted the Board’s explicit approval for the Council’s Legal Services team to execute and seal the new agreement.

 

RESOLVED that the London Borough of Haringey’s Assistant Director of Corporate Governance be authorised to seal the APTL User Agreement, which was approved by the trustee board on 8th October 2019.

12.

FUTURE MEETINGS

24 March 2020

Minutes:

24 March 2020

13.

EXCLUSION OF THE PUBLIC AND PRESS

Items 14-18 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

Minutes:

RESOLVED that the press and public be excluded from the meeting for the consideration of items 14-18 as they contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual, Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

14.

MINUTES

To approve the exempt minutes of the Alexandra Palace and Park Board held on 8 October 2019 and 10 December 2019.

Additional documents:

Minutes:

RESOLVED that

i.          The minutes of the Alexandra Palace and Park Board held on 8 October 2019 be approved; and

ii.         The minutes of the Alexandra Palace and Park Board held on 10 December be approved.

15.

EXEMPT LEASEHOLD PROPERTY REVIEW

Additional documents:

Minutes:

The recommendations in the report were approved.

16.

EXEMPT ESTATE GUARDING CONTRACT

Minutes:

The recommendations in the report were approved.

17.

EXEMPT APTL CHAIR'S FEEDBACK REPORT

Minutes:

The recommendations in the report were approved.

18.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.