Agenda and minutes

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The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The meeting was not filmed or recorded.

Apologies for absence were received from Councillor Carlin and Duncan Neill.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 11 & 20 below).

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i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 16 July 2019 as an accurate record of the proceedings.

RESOLVED that the minutes of the meeting held on 16 July 2019.

This report highlights relevant considerations of the FRRAC at its meeting on 24th September 2019 and makes recommendations to the Board.

Councillor Stennett introduced the report as set out, as Councillor Williams was not present at the FRRAC meeting. 

A Board Member commented that it would be useful to have a list of who attended, and who gave apologies.

RESOLVED that feedback from FRRAC be noted, and the amendments to the Risk Management Policy be approved.

This paper sets out the financial position of Alexandra Park and Palace Charitable Trust for April 2019 including the annual forecast of incoming and outgoing resources.

Dorota Dominiczak, Director of Finance and Resources, introduced the report as set out.  There were no concerns with unrestricted funding in the current year.  A table had been included in the report detailing fundraising received, and in the pipeline. 

Officers responded to questions from the Committee:

-           There were five staff in the Creative Learning team, 4.5FTE were funded by a HLF grant, with the Trust funding 0.5FTE and some small activities.  The HLF funding had been extended until March 2022.

RESOLVED that the financial performance of the Trust and the pressure on the 2019/20 Trust budget be noted.

This report provides information to the Statutory Advisory and Consultative Committees on planning and policy issues in relation to Alexandra Park and Palace. It also provides additional information on the events programme and a range of activities of the Charitable Trust.

Louise Stewart, Chief Executive, introduced the report as set out.  The Heritage Significance consultation had ended, with generally positive feedback.  The responses would be considered and staff would make arrangements to meet with respondents to discuss their comments.

Officers responded to questions from the Committee:

-           The Transmitter Hall redecoration had commenced, and the scheme would be shared with the Board.

-           An annual breakdown of the theatre use could be provided for the Board.

-           Work was being carried out with HR to identify appropriate places within the organisation for the use of apprentices.

RESOLVED that the report be noted.

This report seeks approval of amendments to the Risk Management Policy and the Strategic Risk Register.

Louise Stewart, Chief Executive, introduced the report as set out.  The policy had been considered by the FRRAC, although the comments were not embedded in the version included in the agenda pack.  Changes would be made following the Board meeting as required.

RESOLVED that

i.          The amendments to the Risk Management Policy at appendix 1 be approved;

ii.         The Trustee Board’s risk appetite statement in Attachment 1 of Appendix 1 be approved;

iii.       The 2019-20 Strategic Risk Register at Exempt Appendix 2 be approved, subject to the recommendations from the FRRAC:

-           That column(s) be added to the risk register to demonstrate how the mitigating actions impact on the risk level; and

-           That a specific risk relating to Brexit be added.

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14 January 2020

24 March 2020

14 January 2020

Items 14-20 are likely to be subject to a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual, Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED that the press and public be excluded from the meeting for the consideration of items 14-20 as they contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual, Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 16 July 2019 as an accurate record of the proceedings

RESOLVED that the exempt minutes of the meeting held on 16 July 2019 be approved as a correct record.

The recommendations in the report were approved.

The recommendations in the report were approved.

The recommendations in the report were approved.

REPORT TO FOLLOW

The recommendations in the report were approved.

REPORT TO FOLLOW

The recommendations in the report were approved.

None.