Agenda and minutes

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The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Noted.

Apologies for absence were received from Gordon Hutchinson, and Councillors Christophides, Gallagher and J Mann.

Councillor Stennett chaired the meeting in the absence of the Chair and Vice-Chair.

It being a special meeting under Part 4, Section B, Paragraph 17 of the Council’s Constitution no other business shall be discussed.

It being a special meeting under Part 4, Section B, Paragraph 17 of the Council’s Constitution no other business was discussed.

None.

None.

i.          To appoint a member of the Alexandra Palace and Park Board to the vacancy on FRAC and APTL.

ii.         To appoint a substitute member to the APPCT East Wing Project Programme Board.

RESOLVED that

i.          Councillor Jennifer Mann be appointed to the vacancy on FRAC and APTL; and

i.          Councillor Jennifer Mann be appointed as the substitute member to the APPCT East Wing Project Programme Board.

i.          To approve the unrestricted minutes of the Alexandra Palace and Park Board held on 19 July 2016 and 29 September 2016, as a correct record of the meeting.

ii.         To receive the minutes of the Joint Statutory Alexandra Palace and Park Advisory Committee and Consultative Committee held on 30 June 2016 and 29 September 2016, and to consider any recommendations from that Committee.

RESOLVED that

i.          The minutes of the Alexandra Palace and Park Board meetings held on 19 July 2016 and 29 September 2016 be approved as a correct record of the meeting; and

ii.         The minutes of the Joint Statutory Alexandra Palace and Park Advisory Committee and Consultative Committee held on 30 June 2016 and 29 September 2016 be noted.

This report seeks the Board approval of amendments to the constitution of the Friends of Alexandra Palace Theatre.

RESOLVED that the amendments to the Friends of Alexandra Palace Theatre constitution document be approved.

14 February 2017

25 April 2017

NOTED the dates of future meetings.

Members requested that the date of the next meeting (14 February) be moved.

Items 11 & 12 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

RESOLVED that the press and public be excluded for the remainder of the meeting as items 11 & 12 contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 19 July 2016 and 29 September 2016 as an accurate record of the proceedings.

RESOLVED that the exempt minutes of the Alexandra Palace and Park Board held on 19 July 2016 and 29 September 2016 be approved as a correct record of the proceedings.

i.          To note the minutes of the meeting held on 22 November 2016

ii.         To approve the recommendations in the following reports:

a)    Exempt Procurement of Auditors

b)    Exempt Development Working Group proposals and attached Terms of Reference

c)    Exempt Health and Safety Policy

i.        RESOLVED to note the minutes of the FRAC meeting held on 22 November 2016.

ii.       Procurement of Auditors

RESOLVED that the decision to award of contract for audit services to the successful bidder of tender competition be approved.

iii.      Development Working Group

RESOLVED that

A.      the proposal to establish an Alexandra Park and Palace Charitable Trust (APPCT) Development Working Group be approved;

B.      the terms of reference of the working group, known as the Development Board, be agreed.

iv.     Health and Safety Policy

RESOLVED that

A.   the implementation of the proposed Health and Policy Statement be endorsed and supported;

B.   the Chair of the Trustee Board be authorised to sign this document on behalf of Alexandra Park and Palace Charitable Trust.

C.   the Chief Executive Officer be authorised to sign this document on behalf of Alexandra Palace Trading Ltd;

D.   the proposed schedule for the review and implementation of the Health and Safety Policy be agreed and presented at the next FRAC meeting.