Agenda and minutes

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Noted.

Apologies for absence were received from Nigel Willmott.

None.

It being a special meeting, under the Council’s Constitution, Part 4, Section B, Paragraph 17, no new items of urgent business will be admitted.

As it was a special meeting, under the Council’s Constitution, Part 4, Section B, Paragraph 17, no new items of urgent business were admitted.

Item 6 is likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

RESOLVED that the press and public be excluded from the meeting as item 6 was likely to contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

The Board discussed the report, and the request for approval to submit a premises licence application for the park.  A number of topics were considered – the comments and concerns of the SAC/CC, the number of event days, the types of events, the potential impact on the park, and the measures that would be taken to mitigate this.

Following a vote it was

RESOLVED that:

i)          the request for submission of a premises licence application for the Parkland to the Licensing Authority be approved, with the following conditions:

-       the application shall be for 43 event days - however, it was recognised that if the application was successful and a licence is granted the Trust should not aim to reach this level immediately and that a more gradual approach would enable the Board to ensure that the increased number of events were being monitored and managed effectively. Therefore the Board agreed that the maximum number of event days that the Board shall allow to take place is capped at 30 for 17/18 and shall not be exceeded in future years without the permission of the Board. (This total applies to licensable events and includes AP own brand and 3^rd party events).

ii)         the AP Outdoor Event Strategy shall be completed to include the management and monitoring approach for these events, including impact metrics, and that the completed document be presented to the Board at a future date, no later than July 2017 .

iii)           the Board, whilst recognising the constraints on resources, directed the executive to ensure that appropriate measures and resources, to manage the impacts on the Park and surrounding areas, were included in the Business Plan for 17/18.