Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

There were no apologies for absence.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at item 22 below)

None.

None.

None.

Louise Stewart, Chief Executive, Alexandra Park and Palace, introduced the report as set out.

The following arose from the discussion of the report:

a.    The Board requested that that a high-level workshop be set up to help scope the revised scheme for the TV studios. It was suggested that the workshop include outside experts, as well as the management team and Board members. The Chief Executive advised that her team was working on a forward plan and a mapping exercise of what the next steps were. It was anticipated that this would be ready within the next 4-5 weeks.

b.    The Chief Executive suggested that the production of the Forward Plan would be a suitable juncture for the Board to discuss the project as a whole, not just one particular element. When the Forward Plan was presented, the Board would have the opportunity to ensure that they were happy with the steps that had been proposed, the different groups involved and the frequency and timing of workshops.

c.    The Board sought reassurances that any workshops were scheduled in a formative stage of the project, in order to give the Board adequate scope to shape the project.

d.    Work to the West Yard Storage Project had begun but it was estimated to be 6-8 weeks behind schedule due to issues with the design of the steel works. There were no cost implications to APP as a result. In response to a question on how the building would be used, the Board were advised that the building was for storage as planned and that the top floor was being considered as office space for the Trust to occupy, vacating the BBC tower enabling it to be used for other purposes. The Park Premises Licence was considered by the Licensing Authority on 20^th April and notification of the decision in writing was due after 5 working days.   

e.    In response to a query around the concerns of neighbouring residents, the Chief Executive advised that public reaction to the premises licence was constructive and that most residents sought assurances around noise levels, the amount of people potentially attending an event and how those events would be managed.

f.     The junior Go Ape course opened to the public on 18^th March, with the adult course due to commence construction in mid-June and will open in August.

g.    The learning and participation team were up to full strength and were working in partnership with organisations across Haringey and further afield to deliver the full programme of engagement activity. The Board were advised that there was a significant level of engagement with schools, but the take up was largely dependent upon the interest shown by individual schools and teachers.  The Board suggested that the management team also engaged with school governors. The Deputy Chief Executive, agreed to email Cllr Stennett with a list of engagement activities to pass on to local school governors (Action: Emma Dagnes - complete).

The Board NOTED the information contained  ...  view the full minutes text for item 95.

Items 8-20 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED

That the press and public be excluded from the meeting as agenda items 8-22 contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 14^th February and 21^st March as an accurate record of the proceedings

RESOLVED

That the exempt minutes of the Board meetings held on 14^th February 2017 and 21^st March 2017 be approved as a correct record of the meeting.

The Board noted the report and presentation.

The Board noted the financial performance of the Trust.

The Board noted the information contained in the report.

The recommendations in the report were approved.

The recommendations in the report were approved.

The recommendations in the report were approved.

Noted.

Noted.

The recommendations in the report were approved.

RESOLVED

That the Board noted the minutes of the FRAC meeting on 19^th April 2017.

RESOLVED

To note the minutes of the APTL Board meeting on 19^th April 2017.

The recommendations in the report were approved.

The Board noted that there was a screening of a Royal Opera House production in the park on 14^th July. Communications had gone out announcing the event earlier that day.

Dates had been circulated to the Board for a site visit of the ongoing building works.

Noted the provisional future meeting dates:

·         25^th July 2017

·         2^nd November 2017

·         20^th February 2018

·         26^th March 2018