Agenda and minutes

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The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Noted.

Apologies for absence were received from Councillor Gallagher and Colin Marr.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 15 & 24 below).

None.

None.

To consider any questions, deputations or petitions received in accordance with Part 4, Section B29 of the Council's Constitution.

None.

To follow

RESOLVED that

i.          The membership of the Alexandra Park and Palace Advisory Committee be noted;

ii.         The membership of the Alexandra Park and Palace Consultative Committee be noted;

iii.        The membership of the Alexandra Palace Trading Limited Board, including the appointment of Anna D’Alessandro as an officer of the Council, be noted; and

iv.       The membership of the Finance, Risk and Audit Committee, with the addition of Anna D’Alessandro, be noted.

i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 12 April 2016 as an accurate record of the proceedings.

ii.            To note the minutes of the Alexandra Park and Palace Statutory Advisory Committee held on 5 April 2016, and to consider any recommendations from that Committee.

iii.           To note the minutes of the Joint Alexandra Park and Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee held on 5 April 2016.

Alexandra Palace and Park Board – 12 April 2016

RESOLVED that the minutes of the Alexandra Palace and Park Board held on 12 April 2016 be approved as a correct record of the meeting, subject to the rewording of resolution vii, minute number 101, which shall read “An options appraisal report shall be provided”.

Statutory Advisory Committee – 5 April 2016

RESOLVED that the minutes of the Statutory Advisory Committee held on 5 April 2016 be noted.

Joint Statutory Advisory Committee and Consultative Committee – 5 April 2016

RESOLVED that the minutes of the Joint Statutory Advisory Committee and Consultative Committee held on 5 April 2016 be noted.

This report updates on current issues and projects at Alexandra Park and Palace.

Louise Stewart, Chief Executive, Alexandra Park and Palace, introduced the report as set out.

The following arose from discussion of the report:

a.         The position statement of Alexandra Park and Palace Charitable Trust in regard to the Wood Green regeneration was included in the exempt agenda pack, as it was felt that until Members had approved this statement it should not be included in the public section of the agenda.

b.         HR review – an audit and staff survey had been undertaken, and the data would be fedback to staff once an action plan had been devised.

c.         Security in the East carpark had been trialled, and there had been a reduction in Anti-Social Behaviour.  However, permanent security staff are not affordable in the long term, so the team were looking into more cost effective solutions.

RESOLVED that

i.          The contents of the report be noted;

ii.         The Trust’s current position in relation to the Wood Green Regeneration be approved; and

iii.        The scope and methodology for the Governance Review be approved.

To update the Board on current matters relating to Alexandra Park and to seek views on the commemorative bench policy.

Mark Evison, Park Manager, Alexandra Park and Palace, introduced the report as set out.

The following arose from discussion of the report:

a.         Go Ape – final discussions were taking place to finalise the lease.  AP and Go Ape would be contacting residents to outline adaptations made to respond to issues raised during the planning process.

b.         Commemorative benches – further to the advice provided by the Joint Statutory and Consultative Committees, the Board agreed that a policy needed to be put in place.  Comments from the Board for the team to consider were: contact with plaque owners should be made after 15 years rather than 10 and that notices be put on benches were contact had been lost, in case other park users were able to provide contact information.

c.         Quietway cycle network – Members were advised that the recommendation was for the Board to give approval for discussions to take place with Sustrans.  Further information would be provided to the Board once proposals had been developed further.  Members requested that this information included details on the management of multi-use of the pathways in the park, speed control, lighting proposals and timescales.

RESOLVED that the report and comments made by the Board be noted.

To update the board on the progress of the learning programme.

Emma Dagnes, Deputy Chief Executive, Alexandra Park and Palace, introduced the report as set out.

RESOLVED that the contents of the report be noted.

To provide an update on all major commercial activity.

Lucy Fenner, Commercial Director, Alexandra Park and Palace, introduced the report as set out.

There had been 52 events and 8 major exhibitions in the first quarter.  Targets for the Bar & Kitchen had been exceeded in April and May.  The main focus for July was the Summer Festival.

RESOLVED that the report be noted.

This paper sets out the financial results for Alexandra Park and Palace Charitable Trust for the 2 months to 31.05.2016.

Dorota Dominiczak, Director of Finance and Resources, Alexandra Park and Palace, introduced the report as set out.

There were no major variances to report.  In terms of cashflow for the restoration project, financing was challenging due to the delay of HLF payments, however there were no cashflow issues.

RESOLVED that the performance of the Trust be noted.

The report updates the Board on the progress on the East Wing Restoration Project.

Emma Dagnes, Deputy Chief Executive, Alexandra Park and Palace, introduced the report as set out.

The project status was red, which was mainly due to the discovery of additional asbestos.  However, following assessment and review, the overall project was still within budget, and the final tender from the Contractor would be presented to the Board in October 2016.

RESOLVED that progress on the East Wing Restoration Project be noted.

To note the Board Work Programme.

NOTED.

There was no such business.

6 December 2016

14 February 2017

25 April 2017

Noted.

Items 18-24 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

RESOLVED that the press and public be excluded from the meeting as agenda items 18-24 contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 12 April 2016 as an accurate record of the proceedings.

RESOLVED that the exempt minutes of the meeting held on 12 April 2016 be approved as a correct record of the meeting.

This item was approved as part of minute item 8 during the public meeting.

The recommendations in the report were approved.

The recommendations in the report were approved.

To follow

The recommendations in the report were approved.

a.         Exempt – Provision of Event Security To Follow

b.         Exempt – Pensions Provider

c.         Exempt – APTL Finance Results

d.         Exempt – End of Year Accounts and Annual Review

e.         Exempt – Risk Framework Recommendations

The recommendations in the report were approved.

There was no such business.