Agenda and minutes

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Noted.

Apologies for absence were received from Gordon Hutchinson and Councillor Adam Jogee.  An apology for lateness was received from Councillor Gallagher.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 11-13 below)

The Chair advised that there was one late item of urgent business relating to Board Members’ appointment to the Alexandra Palace Trading Company (APTL) Board of Directors.

RESOLVED that the late item be considered under item 9 below.

Councillor Hare declared a personal interest as Chair of the Alexandra Park Allotments Association, a member organisation of the Alexandra Palace and Park Consultative Committee.

None.

i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 28 April 2015 as an accurate record of the proceedings.

ii.            To receive the minutes of the Alexandra Park and  Palace Advisory  Committee held on 9 June 2015, and to consider any recommendations from that Committee (TO FOLLOW).

iii.           To receive and consider the minutes of the informal Joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory Committee held on 9 June 2015 (TO FOLLOW).

iv.           To receive the minutes of the Alexandra Palace and Park Consultative Committee held on 9 June 2015 (TO FOLLOW).

a.         Alexandra Palace and Park Board

The unrestricted minutes of the Alexandra Palace and Park Board held on 28 April 2015 were confirmed as an accurate record of the proceedings and signed by the Chair.

The following minutes had not been available and would be considered at the next meeting:

b.         Alexandra Park and  Palace Advisory  Committee – 9 June 2015

c.         Joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory Committee – 9 June 2015

d.         Alexandra Palace and Park Consultative Committee –  9 June 2015

Action: Clerk

Clerk’s note – Councillor Gallagher arrived at 19:35hrs

To receive the update report of the Interim Chief Executive, Emma Dagnes.

REPORT TO FOLLOW

RECEIVED the report of the Interim Chief Executive, Emma Dagnes, as laid out in the report (pages 1-2 of the supplementary agenda pack) who drew Members’ attention to paragraph 9 detailing the earlier dates of 31 May and 31 July for publication of accounts in 2017/18.

NOTED, in response to a concern raised about the Palace having to meet the earlier deadlines for submission of accounts, that end of year figures were   available from the end of March and the timelines given in the report went some way in preparing for next year’s tighter timelines.

RESOLVED that

a.         the contents of the report, outlining the process previously adopted to review the 2014/15 annual accounts,  be noted;      

b.         the Finance, Resources and Audit Committee (FRAC) be delegated responsibility to review the accounts for the financial year 2015/16;

c.         the audited accounts for the financial year 2015/16 will be reviewed by the Finance, Resources and Audit Committee prior to their presentation to the Board in July 2016.

To review the draft audited accounts and draft annual review, presented by Dorota Dominiczak.

REPORT TO FOLLOW

RECEIVED the Alexandra Palace Charitable Trust Finance Report and Annual Review, introduced by Dorota Dominiczak, Director of Finance and Resources, Alexandra Palace as laid out on pages 3-33 of the supplementary agenda pack).

NOTED

a.         the concern that the financial contributions made by the London Borough of Haringey (LBH) had not been included in the £0.55m grants on page 25 of the review (page 19 of the agenda pack).  It was explained that the accounting system had been different for the 2014/15 financial year and the £2m funding from LBH had been disclosed as ‘revenue support’ but would be included as a grant from April 2015;

b.         the following amendments were agreed:

·         under Colin Marr - the word ‘from’ should be replaced with ‘until’ on page 27 of the annual review (p.20 of agenda pack);

·         members of the Board should be categorised as either voting or non-voting rather than 4 different categories;

·         pages 34 & 35 should display ‘Balance Sheet’ and ‘Cash Flow’ titles;

c.         note 20 on page 47 of the review (p.30 of the agenda pack), was felt to be unclear its explanation of the figure of £51,032,000, which was revenue support but could be interpreted as income to the reader and should be amended for clarity;

d.         comments from the Board included:

·         the positive step from LBH to provide the Palace with a financial grant rather than a loan which was expected to be repaid;

·         the importance of presenting the accounting information so that it was clear that funds raised would be supporting regeneration of the Palace and not debt repayment;

·         the Director of Regeneration, Tot Brill, would work with the Friends of Alexandra Palace Theatre to draft an artistic policy  specifying the educational and theatrical use of the Theatre.  Heritage Lottery Fund (HLF) would be part of the process, and whilst not a condition of the funding, the importance of the Theatre’s use as a commercial business had been recognised by HLF.

RESOLVED that

a.         the Alexandra Palace Charitable Trust Finance Report and Annual Review be noted and amendments made further to the discussion recorded above;

b.         the Director of Finance and Resources, Alexandra Palace and the Assistant Director of Finance, LB Haringey be delegated authority to agree explicit wording for accompanying note 20 within the annual accounts;

c.         the final version of the Annual Accounts and Annual Review be presented at the next meeting for final approval.

Appointment of Board Members to the Alexandra Palace Trading Company Board

RECEIVED the verbal report from Emma Dagnes, Interim Chief Executive, Alexandra Palace, explaining that subject to formal legal and financial clarification, which would be presented at the next meeting, the Board was required to appoint 4 members (with proportional political representation of 3:1) as Directors of the Alexandra Palace Trading Company for the municipal year 2015/16.

REASON FOR URGENCY: Confirmation of Board Member appointment was required prior to the APTL Finance and Resources Committee meeting on 2 July 2015, where APTL members would be appointed to the Finance and Resources Committee (FRAC) .

RESOLVED that Councillors Berryman, Christophides, Hare and Stennett be appointed as Directors of the Alexandra Palace Trading Company with immediate effect for the municipal year 2015/16 and until the first meeting of the Alexandra Palace Trading Company 2016/17.

15 July 2015

22 September 2015

17 November 2015

16 February 2015

NOTED the following dates:

15 July 2015

22 September 2015

17 November 2015

16 February 2016

Items 12 & 13 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED to exclude the press and public from the meeting for items 12 & 13, as they were likely to contain exempt information as defined in Section 100a of the Local Government Act 1972; Paragraph 2 – information which is likely to reveal the identity of any individual and Paragraph 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 28 April 2015 as an accurate record of the proceedings.

The exempt minutes of the meeting held on 28 April 2015 were confirmed as a correct record and signed by the Chair.

Audit Review of Alexandra Palace Trading Limited Financial Statements

RESOLVED to note the  update on the audit review of the Alexandra Palace Trading Limited Financial Statements