Agenda and minutes

Apologies for absence were received from Councillor Hare and Richard Hooper.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 9 & 13 below).

There was one item of urgent business with regards to the appointment of Alexandra Palace Trading Company Limited (APTL) directors.

Duncan Wilson – Chief Executive, Alexandra Palace – introduced the report as set out.  Traditionally four members of the Alexandra Palace and Park Board were appointed as directors of the APTL.  Of these four members, the Chair was usually appointed as the Chair of the APTL.

The Chair called for nominations.  Councillor Egan nominated Councillors Berryman and Mann.  Councillor Gallagher seconded the nomination.

RESOLVED that:

i)          Councillors Berryman, Christophides and Mann be appointed as Directors of the Alexandra Palace Trading Company.

ii)         Councillor Hare be reappointed in his absence as a Director of the Alexandra Palace Trading Company, subject to his agreement.

None.

None.

i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 13 February 2014 as an accurate record of the proceedings.

ii.            To confirm the unrestricted minutes of the Alexandra Palace and Park Panel held on 27 March 2014 as an accurate record of the proceedings.

iii.                To receive and consider the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 8 April 2014.

RESOLVED that:

i)          The unrestricted minutes of the Alexandra Palace and Park Board held on the 13 February 2014 were approved as a correct record.

ii)         The unrestricted minutes of the Alexandra Palace and Park Panel held on 27 March 2014 be approved as a correct record.

iii)       The minutes of the joint Statutory Advisory Committee and Consultative Committee held on 8 April 2014 be noted.

Chief Executive, Alexandra Palace, to report to the Board on a number of matters as follows:

·                Update on regeneration project and consultation plan for the rest of 2014

·                Fundraising and sponsorship

·                Trading and Events update

·                Annual Review 2013/14

·                Ten year Business Plan parameters

·                Learning and community update

Duncan Wilson – Chief Executive, Alexandra Palace – introduced the report at set out.

NOTED

Regeneration project

·                The current estimated total for the regeneration project was £24.933m.  This was an increase on the original submission to the HLF, and allowed for an increase of building cost inflation to 11%.  This had been discussed with the HLF, who had experienced this with a number of other project submissions.

·                The increase in the design fee was partly due to the procurement of the architects, and also allowed for an increase in the cost of investigative surveys.

·                A consultation exercise would need to be carried out as part of the planning application at the end of the year, but it was anticipated that this would begin sooner rather than later to ensure a full consultation.  Details of who would be targeted were shown at appendix two of the report.  There would be drawings and plans available, Area Forums and local organisations would be targeted, and consultation exercise carried out in the town centres.  All information would be available on the Alexandra Palace website.

Fundraising / sponsorship

·                Bob Kidby had agreed to help with identifying suitable people / companies to approach for fundraising or sponsorship.  There would be a clear criteria set out.  Bob Kidby added that most city companies had a charitable structure which could be tapped in to, however the offer from the Palace had to be attractive.

·                The proposed sponsorship policy was outlined in Appendix 2 of the report.

Trading and events

·                There was a strong event calendar for September and October.

·                Accountancy exams had cancelled for future years, which had left a big gap in the income from events.  Other events were being booked in order to fill the gap, but the market was competitive.

·                Further information on the fireworks would be available at the July meeting.

Learning, Community and Volunteering

·                A major project had been undertaken in the Transmitter Hall to commemorate WW1.  The programme had been mainly focused on schools.

·                Over 100 people had applied to be volunteers, although it had not been possible to use all applicants.

RESOLVED to

i)          Note the progress in a number of areas, in particular the budget and consultation plan for the HLF scheme.

ii)         Approve the new Sponsorship Policy.

Report of the Director of Regeneration and Property to update the Board on matters relating to the regeneration of Alexandra Palace and Park, the fabric conservation of the Palace; the Facilities Management of the Palace; and the management of the Park.

Duncan Wilson – Chief Executive, Alexandra Palace – introduced the report as set out.

NOTED

·                A timetable of works was set out at paragraph 7.8 of the report.

·                A in-depth survey had been carried out on the fabric of the Palace, and a 10 year plan had been produced.  The full cost of the recommended conservation works programme to the building and its plant was £45m.  The HLF project would cover up to £15m of this.

Dog control order

·                The Parks Manager had fed into the consultation carried out by Haringey Council, but the proposals had not been taken up.

·                Since then, the Council had re-engaged with the Park and agreed that some of the proposals could be implemented subject to satisfactory enforcement arrangements.  There would now be clearer signs for areas where dogs must be kept on a lead, and the number of dogs per person would be limited to 6.

RESOLVED to

i)          Note the updates on regeneration of Alexandra Palace, including HLF project and commercial development opportunities, plus the forward work programme for 2014.

ii)         Note the progress on fabric maintenance, facilities management service provision and commercial leases/licences.

iii)       Agree the variation to the existing Grounds Maintenance Contract held with John O’Connor to allow for the maintenance of beds in the Palm Court at a monthly cost of £625+ VAT; and authorise Officers to finalise discussions with the Contractor, and LB Haringey’s Assistant Director of Corporate Governance to seal the finalised contract variation.

iv)       Note the progress on the Campsbourne Play Centre and authorise Officers to enter lease negotiations with the sitting tenant.

Reports of the Finance and Resources Director:

Trust Financial Results for 12 months ended 31 March 2014 - This paper sets out the provisional results for the Trust for the year ended 31 March 2014.

Trust Budget for the 12 months ended 31 March 2015 - This paper requests approval for the Trust’s budget for 2014/15.

Nigel Watts – Finance and Resources Director, Alexandra Palace – introduced the two reports as set out.

NOTED

·                The table at page 52 of the report showed the provisional consolidated results (Trust and Trading combined) for the year ended 31 March 2014.

·                The deficit after regeneration was £480k lower than budget, this was due to timing on the regeneration project.  The deficit was greater than the previous financial year, but this had been expected due to the extra income from Holland Heineken House in the Olympic year 2012-13.

RESOLVED to

i)          Note the performance of the Trust for the year ended 31 March 2014.

ii)         Approve the Trust budget for 2014/15.

There was no such business.

Dates of future meetings:

22 July 2014

28 October 2014

10 February 2015

28 April 2015

Item 12 is likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 2 – Information which is likely to reveal the identity of an individual and Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

RESOLVED to exclude the press and public for the meeting for item 12, as it was likely that it would contain exempt information as defined in Section 100a of the Local Government Act 1972; Paragraph 2 – information which is likely to reveal the identity of any individual and Paragraph 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

i.              To confirm the restricted minutes of the Alexandra Palace and Park Board held on 13 February 2014 as an accurate record of the proceedings.

ii.            To confirm the restricted minutes of the Alexandra Palace and Park Panel held on 27 March 2014 as an accurate record of the proceedings.

RESOLVED that:

i)          The exempt minutes of the Alexandra Palace and Park Board held on the 13 February 2014 were approved as a correct record.

ii)             The exempt minutes of the Alexandra Palace and Park Panel held on 27 March 2014 be approved as a correct record.

None.