Agenda and draft minutes

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The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The meeting was not filmed.

Apologies for absence were received from Councillor Stennett, Jason Beazley and Duncan Neill.

It being a special meeting, under Part 4, Section B, Paragraph 17, of the Council’s Constitution, no other business shall be considered at the meeting.

None.

None.

This report sets out the procurement exercise undertaken for the Delivery Phase of the North East Office Building Emergency Repair Works project and seeks the Trustee Board’s approval to award the contract, subject to the conditions set out. 

The Board considered the report which set out the procurement exercise undertaken for the Delivery Phase of the North East Office Building Emergency Repair Works project and sought approval to award the contract, subject to the conditions set out. 

The Board also noted the urgency of the decision.  The contract was required to commence in September 2023 for works to be completed during fair weather conditions and prior to the winter season, in order to prevent further deterioration.  Furthermore, project funding secured from Historic England (HE) must be spent during the financial year. 

RESOLVED

i.          For the Board to waive Contract Standing Order (CSO) 9.01.1 (requirement to publish an appropriate advertisement) on the grounds set out in CSO 10.01.2.(d)(ii) (it is in  the Council’s overall interest) and pursuant to CSO 9.07.1(d) to approve the award of contract for works to make emergency repairs to the currently derelict North East Office Building to Bidder 1 as identified in the Exempt Appendix 3 (Report On Tenders). The estimated contract value is £562,059 exc. VAT subject to the further consideration set out in Exempt Appendix 3; and receipt of final grant offer letter expected on 29^th September. The contract award is conditional on funding being awarded by Historic England and works will not go ahead without it being in place.

ii.         To delegate authority to the Chief Executive of Alexandra Park & Palace to finalise the terms of the contract;

iii.        To authorise the Head of Legal and Governance (Monitoring Officer), Haringey Council, to seal the contract.

Items 9-12 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

RESOLVED that the press and public be excluded for the consideration of item 7 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

To consider exempt information pertaining to item 6.

The exempt information was noted.