Agenda and minutes
Venue: Londesborough Room, Alexandra Park and Palace Way, London, Greater London, N22 7AY
Contact: Jack Booth, Principal Committee Co-ordinator
No. | Item |
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FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The meeting was not filmed. |
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APOLOGIES FOR ABSENCE To receive any apologies for absence. Minutes: Apologies for absence were received from Councillor da Costa, Councillor Mahbub and Councillor Elliott. |
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URGENT BUSINESS The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 16 below). Minutes:
There were no items of urgent business. |
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DECLARATIONS OF INTERESTS A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
a. must disclose the interest at the start of the meeting or when the interest becomes apparent; and
b. may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct. Minutes: There were no declarations of interest. |
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QUESTIONS, DEPUTATIONS OR PETITIONS To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution. Minutes: There were no questions, deputations, or petitions. |
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The board are asked to:
a. To confirm and sign the minutes of the board meeting held on 19 July 2022 as a correct record.
b. To note the amended Register of Trustees’ Interests
c. To note the Advisory & Consultative Committee minutes
Additional documents:
Minutes: The chair made a motion to change the order of business so that agenda items 9, 10, 11, 12, 14, 15, 18, 19, and 22 be taken after item 6. This was seconded by the vice-chair and agreed by the board.
RESOLVED
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FABRIC MAINTENANCE PLAN ANNUAL REPORT PDF 180 KB To note the progress made in 2021/22 and to approve adjustments to priorities as set out in the report with more detail to be presented at the meeting. Additional documents:
Minutes: The CEO outlined the report which summarised the annual review of the Fabric Maintenance Plan.
RESOLVED
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CO-OPTED TRUSTEES REPORT PDF 159 KB To approve the proposals for appointing additional co-optees to the Board. Additional documents:
Minutes: In response to a comment regarding the similar wording of the advert for a youth trustee and a non-voting co-opted member, the CEO agreed that it was important to differentiate tone. This was to ensure that language used was inclusive and applicable to candidates that met the youth trustee criteria.
RESOLVED
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SIGNAGE AND WAYFINDING FRAMEWORK PDF 105 KB To approve the proposed framework for signage and wayfinding, subject to any comments from the Advisory and Consultative Committees. Additional documents: Minutes: In response a question regarding the announcement on the bus service that ran through Alexandra Park and Palace, the CEO agreed that it would be sensible to seek to expand the announcement on the service. The suggested announcement would include the theatre, so that those attending theatre were aware when to get off the service. The CEO would liaise with officers to achieve this.
RESOLVED
To approve the proposed framework for signage and wayfinding, subject to any comments from the Advisory and Consultative Committees. |
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To note the update and approve the recommendation to apply to extend the use of the outdoor pagoda. Minutes: RESOLVED
To note the update and approve the recommendation to apply to extend the use of the outdoor pagoda. |
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To approve proposals for the installation of cricket nets in the park, subject to comments from the Advisory & Consultative Committees. Minutes: In response to board member questions the CEO gave the following answers: - The CEO welcomed that the addition of the Alexandra Park Club, particularly as they had a fantastic youth programme; and - The CEO did not know the specifics around the club’s approach to school engagement. It was suggested that the club be invited to the next Joint Consultative Committee/ Advisory Committee meeting to answer this and similar questions.
RESOLVED
To approve the Alexandra Park Club’s proposal to install a new three lane cricket batting and bowling net facility, subject to any comments from the Advisory and Consultative Committees. |
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To approve and adopt the updated Complaints Policy and review the EDI Policy. Additional documents:
Minutes: RESOLVED
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EXEMPT MINUTES To confirm the exempt minutes of the board meeting held on 19 July 2022 as an accurate record of the proceedings Minutes: To confirm the exempt minutes of the board meeting held on 19 July 2022 as an accurate record of the proceedings. |
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EXEMPT 2022 PAY REVIEW To approve the recommendations. Minutes: RESOLVED
To approve the recommendations, subject to approval by the APTL Board or directors. |
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EXEMPT THE GROVE REPORT To approve the recommendations. Minutes: |
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FEEDBACK FROM THE ADVISORY & CONSULTATIVE COMMITTEES To note any verbal updates from the observer/co-opted board members. Minutes: The most recent meeting, scheduled for 8 September, did not go ahead due to the death of Queen Elizabeth II. The members would be given an opportunity to discuss the reports at the next meeting on 17 November. |
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To note the general update. Minutes: CEO outlined the report which provided a general update including Creative Learning and Park activity, external lighting upgrades and planning, advertising and listed building proposals considered by the Committees at the last meeting. The report also provided an event summary following the July 2022 outdoor programme.
RESOLVED
To note the general update. |
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HUMAN RESOURCES REPORT PDF 159 KB To note the report including Equality, Diversity and Inclusion (EDI) data provided. Minutes: The CEO presented the report which provided an update on the current HR Activity for the trust.
RESOLVED
To note the report including Equality, Diversity and Inclusion (EDI) data provided. |
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NEW ITEMS OF URGENT BUSINESS To consider any items of urgent business brought forward at item 3.
Minutes: To consider any items of urgent business brought forward at item 3. |
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EXCLUSION OF THE PUBLIC AND PRESS Items 18-24 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual, Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
Minutes: RESOLVED
That the press and public be excluded for the consideration of agenda items 13-15 as they contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual, Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. |
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EXEMPT AUDIT FINDINGS REPORT To note the exempt information. Minutes: RESOLVED
To note the exempt information. |
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EXEMPT DRAFT TRUSTEES ANNUAL REPORT AND ACCOUNTS To receive feedback from FRRAC and APTL Board Chairs and to approve the annual report and accounts for signing and submission to the regulatory bodies. Minutes: The item was noted. |
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EXEMPT DELEGATED DECISIONS (PROCUREMENT) To note the report on procurement for Ice Rink improvements. Minutes: The CEO informed the board of the delegated decisions that had been taken.
RESOLVED
To note the decision taken by the CEO under delegated authority. |
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ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT
To consider any exempt items of urgent business. Minutes: There were no exempt items of urgent business. |
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FUTURE MEETINGS Thursday, 29 September 2022 Tuesday, 13 December 2022 Monday, 20 March 2023
All meetings to commence at 7.30pm unless otherwise stated. Minutes: Tuesday, 13 December 2022 Monday, 20 March 2023
All meetings to commence at 7.30pm unless otherwise stated. |