Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The meeting was not filmed.

To receive any apologies for absence.

Apologies for absence were received from Councillor Mahbub and Councillor da Costa.

The chair will consider the admission of any late items of urgent business. Late items will be considered at item 15.

Minutes from the Advisory Committee and Consultative Committee meetings on the 20 June 2022 were tabled and noted by the board.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

a.    Must disclose the interest at the start of the meeting or when the interest becomes apparent; and

b.    may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest.

There were no questions, deputations, or petitions.

The board are asked:

a.    To confirm the minutes of the Alexandra Park and Palace Board held on 9 June 2022 as an accurate record; and

b.    To note the minutes of the Alexandra Park and Palace Joint Advisory & Consultative Committee held on 20 June 2022.

RESOLVED

1. To approve the minutes of the Alexandra Palace and Park Board meeting on 9 June 2022. Subject to the following amendments:

-       Councillor Elliot and Nigel Willmott had given their apologies for the meeting.

2. To note the minutes of the Alexandra Palace and Park Joint Advisory and Consultative Committees meeting on 20 June 2022.

To note any verbal updates from the observer/co-opted board members.

It was noted that the capital projects that the trust had set out were enthusiastically received by the Joint Advisory & Consultative Committee.

To note the report and receive a verbal update following FRRAC's consideration of the Trustees' Annual Report and Accounts.

There was no feedback from the chair of FRRAC.

The board are asked:

a.    To note that the Advisory and Consultative Committees were consulted on the recommendations at a joint meeting on 20th June 2022, the draft minutes of which are included at agenda item 6b and within this report;

b.    To approve the submission of planning, listed building and advertising consent applications for the proposals outlined in the report at 1.2.

c.       To delegate to the CEO of Alexandra Park and Palace, the authority to submit the individual consent applications at the appropriate time during each project.

The report sought approval to delegate authority to the CEO to submit applications for a number of planning, listed building and advertising consent proposals.

In response to questions the CEO provided the following responses:

-       The West Yard Building was being used by trust staff. The trust were looking to complete works to this part of the building through fundraising;

-       The new Ice Café in the East Corridor would be fully refurbished and operational during September 2022, and generating better income, with the existing café having been closed to the public since the major rewiring and relighting project to Ice Rink and East Corridor; and

-       The summer pagoda referred to the structure outside the pub.

RESOLVED

a.    To note that the Advisory and Consultative Committees were consulted on the recommendations at a joint meeting on 20th June 2022, the draft minutes of which are included at agenda item 6b and within this report;

b.    To approve the submission of planning, listed building and advertising consent applications for the proposals outlined in the report at 1.2.

c.    To delegate to the CEO of Alexandra Park and Palace, the authority to submit the individual consent applications at the appropriate time during each project.

To note the general update including annual monitoring.

The CEO gave an update on current issues and projects at Alexandra Park and Palace and provided additional information on the events programme and the Trust’s activities.

In response to questions the CEO provided the following responses:

-       Since the pandemic there has been high attendance for Alexandra Park and Palace events. The fireworks event had over 100,000 people attend over two days. The overall event was very positively received. However, there were a few complaints that had been logged and there were operational improvements that can be made arising from these; and

-       The summer festival had positive feedback, with minimal complaints, relative to the size of the festival. Complaints were around noise and traffic from guests.

RESOLVED

To note the general update including annual monitoring.

To note the report.

Report to follow.

The Finance Director presented his Finance report.

In response to questions the Finance Director gave the following answers:

-       The intention with car parking at Alexandra Park and Palace was that it would be operational from autumn 2022;

-       Overall, the expenditure and income for Alexandra Park and Palace was relatively stable. Risks occurred around unexpected costs that were not planned for; 

-       There were opportunities around fundraising, particularly as the charity had not optimised this particularly revenue stream. It was important that potential funders were clear about what the charitable objectives of the charity were, as well as the intended outcomes of funding; and

-       Support costs included services such as: legal; finance; governance; and audit.

-       The cash flow projection had built in flexibility, while remaining dependent on the grant from the corporate trustee.

RESOLVED

To note the year end position report.

To consider whether any trustees’ interests are likely to give rise to a serious conflict of interest.

Report to follow.

RESOLVED

To consider whether any trustees’ interests are likely to give rise to a serious conflict of interest.

The board are asked:

a.    To approve the amended Safeguarding Policy; and

b.    To approve the amended Whistleblowing Policy.

Report to follow.

RESOLVED

a. To approve the amended Safeguarding Policy; and

b. To approve the amended Whistleblowing Policy.

To approve the Environmental Strategy.

RESOLVED

To approve the Environmental Strategy.

To consider any items of urgent business brought forward at item 3.

To consider any items of urgent business brought forward at item 3.

Items 17-21 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED

That the press and public be excluded for the consideration of agenda items 13-15 as they contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To approve the recommendations in the report.

Report to follow.

RESOLVED

The board noted the exempt information.

To approve the draft documents for submission to the regulatory bodies.

Report to follow.

This item was deferred to a special meeting.

To note the report.

RESOLVED

The board noted the exempt information.

To inform the board of delegated decisions and significant actions taken by Alexandra Park and Palace officers. The method for reporting delegated decisions are outlined on page 96 and 97 of the council’s constitution.

RESOLVED

To note delegated decisions and significant actions taken by Alexandra Park and Palace officers.

To note the report.

Report to follow.

RESOLVED

To note the report.

To note any items of exempt urgent business.

There were no exempt items of urgent business.

Thursday, 29 September 2022

Tuesday, 13 December 2022

Monday, 20 March 2023

All meetings to commence at 7.30pm unless otherwise stated.

Thursday, 29 September 2022

Tuesday, 13 December 2022

Monday, 20 March 2023

All meetings to commence at 7.30pm unless otherwise stated.

CHAIR: Councillor Ibrahim

Signed by Chair ……………………………….

Date …………………………………