Agenda and draft minutes

Special meeting, Alexandra Palace and Park Board
Thursday, 30th September, 2021 6.00 pm, NEW

Venue: Transmitter Hall, Alexandra Palace

Contact: Felicity Foley, Committees Manager 

Items
No. Item

120.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The meeting was not filmed.

121.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Hearn and Jason Beazley.

122.

URGENT BUSINESS

It being a special meeting, under Part 4, Section B, Paragraph 17, of the Council’s Constitution, no other business shall be considered at the meeting.

Minutes:

None.

123.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

124.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None.

125.

WEST HALL REWIRE AND LIGHTING CONTRACT SUM pdf icon PDF 90 KB

To note that the final contract sum was £5,000 above the approved figure.

Additional documents:

Minutes:

Emma Dagnes, Deputy Chief Executive Officer Alexandra Palace, introduced the report as set out.  It was noted that the original contract award had included provisional sums. The final sum in the contract was £5,400 higher than the provisional sum approved by the Board. To ensure due process was followed it was necessary for the Board to approve the higher sum although it was pointed out that following value engineering, the project was not expected to exceed the original contract sum.

 

Further to considering exempt information in relation to the report, it was

 

RESOLVED

1.         To note the update; and

2.         To approve the addition of £5,400 on the original contract sum (as set out in the exempt report)

126.

FRRAC CHAIR'S REPORT pdf icon PDF 143 KB

To note the feedback from the Finance, Resource, Risk and Audit Committee (FRRAC) and approve any recommendations.

Minutes:

Councillor Weston introduced the report as set out.  Following a short discussion it was decided that the discussion of the Audit Findings report. would be moved to the agenda for the next Board meeting

 

Further to considering the exempt information at item 9 of the agenda, it was

 

RESOLVED

1.         To note the report; and

2.         To approve the 2020/21 End of Year Report and Accounts.

127.

EXCLUSION OF THE PUBLIC AND PRESS

Items 9-12 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

Minutes:

RESOLVED that the press and public be excluded for the consideration of items 9-12 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding that information).

128.

EXEMPT TRUSTEES ANNUAL REPORT AND CONSOLIDATED ACCOUNTS

To consider the Audit Findings Report, the Trustees’ Annual Report and Consolidated accounts for signing and approve the recommendations.

Minutes:

The Board considered exempt information pertaining to item 7.

129.

EXEMPT INFORMATION RELATING TO THE WEST HALL REWIRE AND LIGHTING CONTRACT SUM

Minutes:

The Board considered exempt information pertaining to agenda item 6.

130.

SAFEGUARDING / WHISTLEBLOWING

Opportunity for the Board to consider its collective responsibilities and enable the CEO or Board Lead to report (by exception) any safeguarding or whistleblowing matters.

Minutes:

There were no updates.

131.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.