Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The meeting was not filmed.

Apologies for absence were received from Councillor Hearn.

Clerks note:  Councillor Hearn joined the meeting via Teams and took part in the discussion of the items but did not take any decisions.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 13 & 24 below)

None.

None.

None.

To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 11 October 2021 as an accurate record of the proceedings

RESOLVED that the minutes of the Alexandra Palace and Park Board held on 11 October 2021 be approved.

The Board noted the minutes of the Statutory Advisory and Consultative Committees.

To approve the recommendation to pilot a new Open Forum

The report and the discussion held at the recent SAC-CC meeting were considered by the Board and it was noted that:

-       There was great support for the idea of a forum, although with some reservations about suspending the CC meetings during the pilot and it was suggested that these meetings run in parallel.

-       The recommendations made were to hold two open forums and two CC meetings during the pilot.

-       Two forums per year may not be sufficient if there were issues to be raised – a six month gap may be too long between meetings.

-       Paragraph 4.3.3 needed to include the SAC as one of the stakeholders to review the pilot.

-       The pilot was to trial a new way of working and did not necessarily mean that this was the model which would be adopted at the end of the two years.

The Board noted that there would be another round of SAC-CC and Board meetings before the end of the Municipal Year, and it was suggested that a workshop should be held for Board members and final proposals be presented to the meetings in March.

RESOLVED

1.1       To consider any feedback from the respective meetings of the SAC and CC on 30 November (included at Appendix 3);

1.2       To discuss potential objectives, challenges and the criteria for success of the changes to the Committee.

1.3      To agree appropriate next steps.

To note the update on current issues, projects and activities.

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.

Officers responded to questions from the Board:

-           Customers using the East Court were encouraged to wear masks, however this was not a legal requirement for all events.  Covid passes were also being used.

-           Staff were being asked to wear masks and complete a lateral flow test twice weekly.

RESOLVED to note the contents of the report.

To note the update from the Finance, Resource, Risk & Audit Committee (FRRAC).

RESOLVED to note the report.

To note the current financial position of the Trust.

Dorota Dominiczak, Director of Finance and Resources Alexandra Palace, introduced the report as set out.  It was noted that the financial recovery of the Trust would take longer than previously anticipated and result in more reliance on funding from the Local Authority.

RESOLVED to note the report.

To note the report

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out. 

Officers responded to questions from the Board:

-           Paragraph 9.1 set out the costs of replacing the lighting like for like – solar lighting worked out to be a cheaper option.

-           There were solar lighting trials being carried out alongside providing lighting to specific areas in the park.

-           If there were any concerns in relation to lighting in the park i.e. broken lights, safety concerns, then these should be reported to Visitors Services.

RESOLVED to note the report.

The Board noted that this was Dorota Dominiczak’s last meeting and thanked her for all of her hard work during her time working for Alexandra Palace.

24 January 2022

15 March 2022

24 January 2022

15 March 2022

Items 16-24 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED that the press and public be excluded for the consideration of agenda items 16-24 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual, Para 2 – Information which is likely to reveal the identity of an individual,  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 11 October 2021 as an accurate record of the proceedings

RESOLVED that the exempt minutes of the Alexandra Palace and Park Board held on 11 October 2021 be approved as a correct record.

The recommendations in report were approved.

The recommendations in report were approved.

The recommendations in report were approved.

Nothing to report.

The recommendations in report were approved.

The recommendations in report were approved.

The recommendations in report were approved.

None.