Agenda and minutes

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred to the filming of meetings and this information was noted.

To receive any apologies for absence.

There were no apologies for absence. 

The Chair will consider the admission of any late items of Urgent Business. (Late items will be considered under the agenda item where they appear. New items will be dealt with under item 7 below).

There was no urgent business.

There were no declarations of interest.

The Committee will first hear from the Licensing Officer.  After that, the objectors will present their case and the Committee and applicant will have the opportunity to ask questions. Then, the applicant will present their application and the Committee and objectors will have the opportunity to ask questions. 

All parties will then have the opportunity to sum up, and then the meeting will conclude to allow the Committee to deliberate and reach a decision. This decision will then be provided in writing within five working days of this meeting.

The Chair provided a summary of the procedure for the meeting.

To consider an application for a new premises licence.

Presentation by the Licensing Officer

Ms Daliah Barrett, Licensing Team Leader informed the Sub-Committee that:

·      This was a time limited premises licence for 20 and 21 August 2022.

·      The applicant was seeking to hold a free on ticketed non-fenced event for up to 9999 people.This figure would need to include staff working at the event and not just patrons.

·      The event was a Latin community event which was to be open to all.

·      The event would be held on a Saturday and Sunday from 12:00 to 22:00. It was important to note that sunset timings were earlier than the close of the event on both days. Due to the capacity of the event, it was important to consider additional factors such as safe lighting and egress for the patrons.

·      Responsible authorities had been consulted during the consultation period and objections had been submitted by the Licensing Authority and two residents.

·      Although it was the applicant’s duty to produce an event management plan, changes could be made to the final documents in the lead up to the event.

·      The representation that had been submitted from residents raised concerns which included issues relating to crime and disorder, public nuisance and the protection of children from harm.

·      Some of the representations had raised concerns with the lack of fencing and how the increased capacity would be managed. As the event would be unfenced, it would mean that the park would be open to members of the public in general. Therefore, members of public who were using the park to enjoy the green space could also attend the event.

·      The applicant had proposed additional conditions at appendix 5 and the Licensing Authority had proposed additional conditions which could be found on appendix 6.

·      In order to obtain permission to use the park, the applicant would need to go through a two-stage process and this consisted of obtaining permission to use the Park which was subject to a Cabinet Member Signing. The second stage was the licence application.

·      Proposals had been outlined to put up adequate lighting during the designated sunset times, egress routes through the park and the use of a PA system for emergency announcements.

·      Other queries had been raised regarding how stewards would communicate with each other, how the Challenge 25 policy would be used, the availability of drinking water for patrons, the use of a dedicated complaints telephone line and training to be provided to staff partly regarding the Ask For Angela scheme.

In response to questions, Ms Barrett, informed the Sub-Committee that:

·      All businesses had a duty under the law to be vigilant around the need to consider counterterrorism measures including within crowded places and there was training that was delivered by the Police to organisers and businesses in order to raise awareness regarding issues of counterterrorism. This would include things like putting adequate obstruction in certain areas to ensure that an individual would not be able to drive through a particular area.

·      The Licensing Authority representation had mentioned  ...  view the full minutes text for item 6.

To consider any items of urgent business as identified at item 3.

There were none.