Issue - meetings

To extend the Lift Service and Maintenance Contract with Jackson Lift Services Limited, by implementing the second of two one-year contract extension, from 01 April 2026 to 31 March 2027.

To vary the contract by increasing the value by a further £358,324.49 from an original contract value of £2,804,585.00, to £3,261,254.49. This value includes a previous variation of £98,345.00 for the first-year extension in 2025 to 2026.

The Cabinet Member RESOLVED

1. To approve the extension and variation of the contract for Lift Service and Maintenance with Jackson Lift Services Limited from 1 April 2026 to 31 March 2027, for an additional £358,324.49. as permitted under CSO 18.03.3 pursuant to CSO 2.02 (b).

2. The approval of this annual extension would result in an annual value of £600,000 which was the remaining contract value plus the requested variation value.

Reasons for decision

The reasons for seeking to extend this contract was to ensure continuation of a statutory service provision and enable the re-procurement of a new lift maintenance contract during the period.

Due to the number of contracts in procurement and the available resources, the Council was, where possible, utilising extensions to stagger the re-procurement of major contracts. This approval would enable time to procure the new long-term Lift Service & Maintenance contract by 01 April 2027 and allow future procurements to avoid co-termination and reduce future pressure on resources.

Alternative options considered

Do Nothing - This was not an option, as the Council must provide this essential lift service to residents in the borough in line with the Councils statutory health and safety obligations.

Re-Tender Contract - This was not possible within the immediate timescales, but would be commenced and completed, during the period of this extension.

Undertake the maintenance in-house - This was not an option due to the specialist skills and equipment required and would not be a feasible and costs effective solution.