Issue - meetings

In September 2019 Homes for Haringey commenced a procurement to identify contractors to carry out gas related servicing & repairs to its properties within the Western and Eastern regions of the borough.

The Managing Director of Homes for Haringey under delegated powers awarded two contracts, each for an initial term of two years with an option to extend up to three years in one year increments up to (maximum term of five years). These contracts were awarded to:

• Purdy Contracts Ltd – Contract value £2.39m per annum

• Sureserve Compliance Services Ltd – Contract value £2.36m per annum

The contract was now approaching the end of its 5 year duration (which included 3 x 1 year extensions) and was now due to be re-tendered for a further 7 years (5 years plus 2 x 1 year extensions), due to the complexity of the new contracts it would take longer than anticipated to be ready to retender and mobilise for 1st October 2025, therefore the Council needed to request approval to extend both of the current contracts for a further 6-months commencing from 1st October 2025 until 31st March 2026.

This would enable enough time for the full procurement of 3 x new heating contracts which would consist of 3 lots, 2 x domestic lots and 1 x Commercial /Communal lot. It would also bring the start date of the new contracts into line with the new financial year from 1st April 2026, making budgeting and financial forecasting easier. 

Re-procuring a new contract had proven to be more complex due to the need to have 3 x contracts in place. A completely new and separate commercial/communal heating contract had to be developed in order to address newer technologies like renewable energy (Ground source and air source heat pumps), District Energy Networks and complex heating systems, the commercial/communal heating contract also needed to align with the new Heat Network regulations which would come into force in 2025, and heavily regulated under a Heat Network Technical Assurance Scheme (HNTAS) to ensure fairer pricing, clearer billing and improved service standards for residents.

The Cabinet Member RESOLVED 

That, in accordance with the Council’s Contract Standing Order 18.03.3 in accordance with CSO 2, the variation/extension to a contract dated 1st October 2020 with an initial Expiry Date of 30th September 2025 between the Council and the Service Provider for [a gas servicing programme in Haringey – Lot 1 and Lot 2] (the “Contracts”) under Contract Standing Order 18.03.3 in accordance with CSO 2 agree to extend both current Gas Servicing contracts with the following contractors, by extending the current term of the Service by up to six (6) months until 31st March 2026.

• Purdy Contracts Limited, effective from 1st October 2025 to provide for a further extension of six (6) months to 31st March 2026, at an additional cost of £1,305,000.00 (total additional cost £1,305,000.00.)

• Sureserve Compliance Services Ltd, effective from 1st October 2025 to provide for a further extension of six (6) months  ...  view the full minutes text for item 6

The Major Projects Delivery Manager introduced the report. It was noted that the report asked to rectify issues with Reinforced autoclaved aerated concrete (RAAC) at the Park View School. It was noted that the Department for Education supported the proposals within the report.

RESOLVED:

That the Cabinet Member for Children, Education and Families, pursuant to contract standing order 0.08:

1. Approved the commencement of a tendering process for RIBA 2-6 multi-disciplinary design services required to support the replacement of Block A roof and a section of Block B roof at Park View School, pursuant to contract standing order 2.01b.

The Head of Music Services introduced the report. He explained that the report recommended accepting grant funding for the service.

It was stressed there was a positive working relationship between managers and the hub.

RESOLVED:

That the Cabinet Member for Children, Schools and Families:

1. Approved acceptance of the grant funding set out in this report (£1,718,403) from Arts Council England (ACE) as part of the Music Hub investment programme as permitted by Contract Standing Order 21.01 where the grant is valued at £500,000 or more.
   
   
2. Agreed that LBH will administer the funding to consortium members taking a top slice of 3.75% for the administration of the North London Music Hub from Consortium members namely, Barnet Education Arts Trust, Camden Music, Enfield Music Service and Music Education Islington.
   
   
3. Agreed that HMS will continue to be the Hub Lead Organisation using a flow through model of grant funding to consortium members as per the suggested Department for Education funding formula. Each Hub Lead Organisation will receive a proportion of the overall Music Hubs programme funding amount based on the number of eligible pupils in each Local Authority area that the Music Hub serves. Ninety percent of the funding is distributed based on the total number of pupils registered on roll. Ten percent of the budget is allocated according to the Hubs’ share of the total number of pupils who are eligible for free school meals. This recognises that these pupils will need greater support from Hubs than others in order to take up certain musical opportunities. 
   
   
4. Agreed the timely mechanism of receiving the Music Hub grant from ACE and payment to consortium members.