Issue - meetings

Report of the Director for Placemaking and Housing. To be introduced by the Cabinet Member for Housing and Planning (Deputy Leader).

To seek approval for the appointment of the successful contractors to undertake  lift improvements.

The Cabinet Member for Housing and Planning, and Deputy Leader of the Council introduced the report. It was explained that the current lifts had reached the end of their useful life and that replacement parts were becoming obsolete. It was explained that the modernisation of the lifts would ensure compliance with current lift standards and will provide residents and visitors with a reliable and efficient service when travelling the building. 

In response to comments and questions from Cllr Emery, the following information was shared:

• The Cabinet Member stressed that all contracts provide social value, and that any contracted service provide services such as apprenticeships, work with local community centres and provide other social value.
• Officers explained that the work was at a fixed price but that failure to deliver within the specifics of the contract would result in the forfeit of payment for the contract, and that the Council also held a retention element in case of any defects.
• It was explained by officers that the apportionment of costs would be a standard apportionment spread equally across the number of leaseholders.

RESOLVED:

That Cabinet:

1.     Approved the award of the Lift Modernisation Works to 1-40 Bounds Green Court, N11 and 1-24 Woodmead, N17 contract to the company identified in the exempt part of this report for the maximum sum of £544,684 for a period of 33 weeks.

2.     Approved the issuance of a letter of intent for an amount up to 10% of the winning bid value (£544,684) totalling £54,468.

3.     Approved the professional fees and project management costs of £44,714 that represents 7.91839% of the contract sum.

4.     Agreed the total project costs.

REASONS FOR DECISION

The four lifts within this scheme were last modernised in 2004 and are at the age where major improvements are required.  The project will allow works to modernise the facilities whilst also alleviating the risk of breakdowns and delays waiting for replacement parts.

The recommendation is based on a robust evaluation process following a competitive procurement process conducted on Adam Procure Dynamic Purchasing System (DPS).

The evaluation process was carried out in accordance with the Invitation to   Tender requirements and was based on 60% price and 40% quality. The outcome of the evaluation was as follows:

Further details of the tender and evaluation process are outlined in Appendix A, the exempt part of this report.

The recommended contractor A’s submitted tender was comprehensive and included well-chosen comparable examples, a good understanding of the contract’s risks and challenges and a good understanding how to add social value for residents.

 ALTERNATIVE OPTIONS CONSIDERED

An alternative option would be the use of the London Construction Programme Major Works framework. However, Haringey Council’s Strategic Procurement advised that the DPS Framework would offer greater competition and would be the optimum route to market. This considered aspects such as the speed of access to pre-approved contractors  ...  view the full minutes text for item 114