Issue - meetings

Report of the  Director of Placemaking and Housing. To be introduced by the Cabinet Member for Housing & Planning (Deputy Leader).

The UK Housing Act 2024 requires landlords to have an Electrical Installation Condition Report on all their rental properties’ electrical installations, fixtures and fittings including communal spaces. Haringey Council is procuring a contractor to carry out these checks every five years or at change of occupancy. The EICR contract will run from Feb 2025 with an option to reprocure at years, 3, 4 and 5 without incurring penalties.

The report was introduced by the Cabinet Member for Housing & Planning (Deputy Leader) and sought approval, in accordance with CSO. 9.07.1 (d),

to award a contract for up to five years for the provision of planned maintenance, repairs and testing Electrical Installation Condition Reports (EICR) compliance for domestic electrical and communal electrical distribution systems.

In response to questions from Cllr Connor, the following was noted:

-       That building in-house capacity for this provision would not be a quick process and would not likely impact the service requirements within the year. Any adjustments would only be considered towards the end of the contract term.

-       Whilst there was no formal Service Level Agreement (SLA), the contract would include Key Performance Indicators (KPIs) to monitor performance. It was further explained the contract was a call-off agreement, meaning payments were only made for completed work. The contract would include clauses allowing the Council to terminate the agreement in case of breaches or poor performance.

-       In relation to there being any cost as a result of the second re-tendering exercise undertaken, it was clarified that there were no additional costs beyond officer time spent redoing the tender process. The tender was revised due to a technical claim from one of the unsuccessful contractors, and following advice from strategic procurement, the tender was reissued to prevent any potential challenges.

Following consideration of the exempt information and exempt recommendations at item 25,

RESOLVED:

1. To approve the award to Tenderer A of a contract and associated expenditure for the provision of planned maintenance, repairs and testing of, and, Electrical Installation Condition Reports (EICR), for domestic and communal electrical distribution systems for an initial two (2) years, plus up to three (3) annual extensions of one (1) year each (total maximum five (5) years), for a base contract value of £5,893,605.30, plus inflation subject to annual review and considerations as detailed in the Exempt part of the report, with a proposed start date of 1st February 2025, using the JCT Measured Term 2016 form of contract.

2. To delegate the three annual extensions of one year each, and associated contract sums to the Director responsible for Housing in consultation with the Cabinet Member for Housing and Planning.

3. To allow for the provision of a letter of intent if any works need to be undertaken prior to the formal contract being executed.

Reasons for decision

Haringey implemented 2 temporary EICR contracts in September 2022 to complete the backlog of overdue and non-compliant EICRs, which were

subsequently self-reported to the Regulator for Social Housing and committed to completing via a Voluntary Undertaking in April 2023.

A procurement was undertaken in October 2023 for a 2-year Contract plus 3 x 1-year extensions, although the contract was awarded to a bidder in May

2024 the award had to be revoked on the advice of the chief procurement

officer due to a challenge on the social value submission relating to the initial

contract amount at the time.

A new temporary direct awarded  ...  view the full minutes text for item 64