Issue - meetings

The Cabinet Member considered the exempt information.

Approval is sought to award contracts to two contractors who have been selected from the South East Consortium Framework in order to deliver the required programme of Electrical Inspection Condition Reports (EICRs) and ensure compliance, following the depletion of our in-house team, due to staff leaving and recruitment difficulties. Due to the unforeseeable nature of these issues and the urgency in completing works to ensure compliance, it was not possible to comply with the usual 28-day notice period.

Given the above, it is not practicable to comply with the 28-day notice requirement in Part Four, Section D, Rule 13 of the constitution. This is set out in Part Four, Section D, Rule 16, of the Constitution.

This report was to inform and seek approval from Members for the need to award two contracts for the temporary outsourcing of Electrical Inspection Reports until March 2024 for all residential properties in the Councils Housing stock, to meet the Council's obligations under the Institute of Engineering & Technology (IET) Wiring Regulations British Standard 7671 - 18th Edition, 2018.

Haringey Council needed to undertake electrical safety inspections every 5 years or upon change of tenancy in the borough's rented properties, to ensure that the electrical supplies, cables and connected appliances (installations) within the borough's properties were safe and do not increase the risk of electric shock and/or fire.

Due to the passing or resignation of members of the management team in Haringey Repairs Service and reaching the end of the previous sub-contractor contract, there was a current lack of resources and experience to manage the required electrical testing programme in our residential properties and common areas.

The programme was being delivered by external sub-contractors from March 2019. Due to the contract value being exceeded the Council was unable to issue further works under the contract after May 2021. The original programme was due to complete by the end of March 2023. There was therefore a need to bring in temporary external resources until such time as Haringey Repairs Service (HRS) could again deliver the programme.

Two contractors had been identified from the Southeast Consortium Procurement framework who were able to mobilise within a relatively short period of time to deliver the programme against pre-tendered rates.

The two contractors would also undertake testing and installation of smoke detectors in all properties to ensure compliance with the Smoke and Carbon Monoxide Alarm (Amendment) Regulations 2022 during the electrical inspections.

The 2022/23 phase of the EICR programme would be funded from the existing capital budget provision of £2.1m. Provision for 2023/24 works would be met from the capital provision in the current capital programme MTFS and would be revisited submitted during the 2023/24 budget setting process.

The overall programme and expenditure profile was shown in the following table. No professional fees are required as the quality assurance is delivered in- house.

The Cabinet Member RESOLVED 

1. Pursuant to Contract Standing Order 16.02 and Contract Standing Order 9.07.1(d), to approve the award of two contracts up to the end of March 2024, to a total value of £5.78 million as shown in the table at section 1.8 of the report, to Contractor A and Contractor N (detailed in exempt Appendix 1) based on their submission of a resourced programme to deliver the works and a satisfactory method statement on how the works will be delivered. The contract values are based on an assessment of the works to be carried out. The costs of works is based on the framework schedule of rates which was subject to a competitive process to set up the framework.

2. To agree to award a contract to Contractor A (detailed in exempt Appendix 1) for up to £2,826,100 to  ...  view the full minutes text for item 6