Issue - meetings

To extend the Dynamic Purchasing System (DPS) procurement sourcing tools for the provision of the Council’s Semi Independent, Supporting Living and Home Support requirements.

The current DPSs for these categories were renewed in 2020 for a period of two years with the provision to extend for two years at a total estimated combined value of £110,000,000

The Semi-independent and Supported Living categories expired on 1st July 2022 therefore an interim extension was agreed for 4 weeks in the short term to provide sufficient time to enable the completion of a Cabinet report to consider longer term DPS extensions period. The Home Support category would expire on the 28th July 2022.

The proposal was to extend the DPSs, for Home Support, Supposed Living and Semi-Independent categories for a period of 17 months to 29th December 2024 with the provision to extend for up to a further 6 months subject to utilisation value.

The Council would open the DPSs for other contracting authorities to access, to support the wider strategic approach to collaboration and obtaining parity in prices across these sectors. This would enhance the sustainability and resilience in these sectors.

The Council currently spent around £21m (net) per year (£42,000,00 over two years) on these services, the intention will be to allow scope London Living Wage increases and for other authorities to access the DPS and increase the annual spend provision by 75% through the DPSs to £63, 000.000 p.a.

The DPSs provided significant access to Council contracts for SMEs both locally and regionally, with around 33% of the spend going to Haringey located business and a further 51% p.a. going to other London based SMEs.

The extension of these DPSs would support the policy position of the Council to implement measures to pay LLW across all suppliers, including social care.

The Cabinet Member RESOLVED 

An extension to the DPSs for Home Support, Semi Independent, and Supporting Living to include access for other Local Authorities for an initial 17 month period commencing on 29th July 2022 with an option to extend for a further 6 months.

An extension to the DPS for the following care provision with additional capacity of 75% for LLW and use by other local authorities in the values outlined below:

Note: The above values consider the provision for both the Council and other authorities accessing the DPS and does not represent the actual expenditure of the Council in these categories.

Reasons for decision 

The Dynamic Purchasing System (DPS) was a supplier e-sourcing tool and a compliant route to market under the Public Contract Regulations, which enabled suppliers to enrol, accredit and be approved to bid for Council contracts.

The Council’s overall spend for home support, supported living and semi- independent over the past financial year 2021/2022 was in the region of £11,000.000, £4,300,000 and £4,200,000, respectively. Renewing these DPSs will not incur any additional licence fees.

The DPS provided a compliant route to market for care provision, which ensured transparency in the procurement  ...  view the full minutes text for item 4