Issue - meetings

The Cabinet Member considered the exempt information.

The Cabinet Member for Customer Service, Welfare, and the Public Realm considered the report which sought approval under Contract Standing Order 10.02.1 b), where the value is £500,000 (five hundred thousand pounds) or more, and subject to the provisions of Public Contract Regulations 2015 (PCR) 72(1) (b) (i) & (ii) for the extension and variation to the Mobile Network Voice and Data Services contract awarded to EE Ltd.

The contract award would be for a period of no more than 12 months, with a

value of up to £204,000.00, to commence on 1April 2022. The total aggregated contract value was up to £1,022,000.00, over the 5-year term.

It was noted that this decision needed to be taken so that the Mobile Network Voice and Data Services contract for the Council was maintained. A new contract would be procured and in place before 1 April 2023.

The Cabinet Member noted that the contract would be extended for 12 months and enquired how the council would be ensuring timely and strong arrangements for future contracts. The IT Procurement and Software Management Officer explained that a new framework was due to be published in June for the provision of mobile network voice and data services contract. It was added that the extended contract was for 12 months but was a rolling 30 day arrangement which would allow the council to transition to a new contract when convenient.

The Cabinet Member RESOLVED

1.    To approve the implementation of Contract Standing Order 10.02.1 (b) and Contract Standing Order 16.02 and award the extension and variation for the Mobile Network Voice and Data Services contract to EE Ltd, for a period no longer than 12 months, from 1 April 2022.

2.    The contract value will not exceed £204,000.00, over the 12-month variation term, with a total aggregated contract value of up to £1,022,000.00.

Reasons for decision

The current contract is due to expire on 30th March 2022. Therefore, this variation is being presented to Cabinet Member to ensure the continuity of all mobile network voice and data services used by the London Borough of Haringey and Homes for Haringey.

An open tender to procure a new contract for the Council’s Mobile Network Voice and Data Services was issued on 19th November 2021, with the provision of a new service scheduled for 1st April 2022. Of the submissions received, none were compliant, and the decision was taken to cancel the procurement, with no new contract being let.

Alternative options considered

There are 2 alternative options available:

Retender – not an option as we do not have sufficient time to carry out a compliant procurement.

No Action – do not award a contract extension and allow the existing contract to end. This option has a high level of risk. The implications of not having a contract are:

·         Special tariff rates and discounts could revert to increased standard rates

·         Possible disruption to mobile network services