Issue - meetings

(a)   Ms Hayter advised that she had 3 issues to raise, which she had given notification of prior to the deadline of 11 January 2007 but these had not been received by the Clerk.  The Chair agreed to hear each of the matters.

(i)                 Ms Hayter referred to the future of the Consultative Committee following the Firoka Group’s take over of the lease, and clarification of its future status.

(ii)               Ms Hayter referred to the inadequate supply of required notices during the period of the Commission’s notice period and that she had not been satisfied with the process to ensure adequate notice. Ms Hayter commented that had it not been for her efforts, as someone in the know there would not have been further adequate advertisement, and the irony that at the close of the advertisement period notices were almost everywhere.  Ms Hayter commented that she had thought that it would be in the Palace’s interest to give ensure that the advertisement was ‘loud and proud’.

(iii)             The future monitoring of the work of Firoka and how the supervisory/successor body would operate in a monitoring capacity.

The Chair asked Mr Holder to respond to the points raised.

In respect of point (i) Mr Holder advised that the Consultative Committee and its function would continue following the lease being signed and the Committee will continue to liaise with the Board of trustees as they would remain as landlord.  The Consultative Committee would continue to have comment in relation to the operation and management of the Park as this function would remain with the Board of Trustees.

In respect of point (ii) Mr Holder commented that the Charity Commission had required 2 notices in the park, and 2 at the Palace and no more.  However the palace had undertaken to display the notices in the local libraries and he had personally delivered notices to the Head of the Libraries Service of LB Haringey but these had been misplaced and not put up. However once his staff had knowledge of this default it was rectified and notices were then displayed within 24 hours. The notice information was then also displayed on the website for Alexandra Palace.

In regard to point (iii) it was the case that the Board of Trustees as Landlord would be appointing a Monitoring Surveyor who would ensure that the work carried out by the Firoka Group complied with the terms of the lease/project agreement and would report to the Board of trustees as landlord.  Ms Hayter commented that whilst she appreciated that there would be initial monitoring etc whether this would be the case in 5 and 20 years and how effective would the Landlord be in stopping the Firoka group from doing exactly what it wanted – this view was shared by a number of representatives present. Mr Holder responded that it was the case that he would be remaining post transfer to oversee the work of the Monitoring Surveyor and see through the development. . In  ...  view the full minutes text for item 26