Issue - meetings

As per item 23.

The Cabinet noted the exempt information and resolutions as per minute 766.

Report of the Director of Housing, Regeneration, and Planning. To be introduced by the Cabinet Member for Planning, Licensing, and Housing Services.

To seek approval to award the contract for refurbishment of support and wellbeing hubs at Latimer House, Bigsbury Close, Hilldene Court, The Lindales, Sophia House, Lowry House, and Palace Gates.

The Cabinet Member for Planning, Licensing, and Housing Services introduced the report which sought a number contract and financial decisions to facilitate works to the Support and Wellbeing hubs at Latimer House, Bigsbury Close, Hilldene Court, The Lindales, Sophia House, Lowry House and Palace Gates.

This would result in improved modern facilities in the internal communal areas within the hubs. These improvement works would provide better spaces that are more welcoming and promote a sense of belonging, with good quality facilities, easily accessible and flexible space, enabling different uses and activities.

The works would comply with current fire and building regulations and the overall project will contribute to helping to achieve the Borough Plan objectives for inclusive, accessible housing for end users with flexibility in the use that delivers benefits to the local community and external agencies.

Further to considering exempt information at item 30,

RESOLVED

1.          That In accordance with Contract Standing Order (CSO) 9.07.1(d), to approve the award of a contract to the preferred contractor identified in exempt appendix A. Works included within this project include the following: Redecoration, lighting and electrical works, flooring, window dressings, new kitchens and bathrooms, communal radiators and covers, laundry room alterations, communal furniture and renewing of the main entrance communal doors, to the Support and Wellbeing hubs. This will be for the sum of £763,426.12.

2.          To approve the issue of a letter of intent for an amount of up to, but not exceeding £76,342.61 which represents 10% of the contract sum.

3.          To approve the total professional fees of £44,811.81 which represents 5.19% of the contract sum.

4.          To approve the total project costs as shown in the exempt report. (Section 6.1).

Reasons for decision

Homes for Haringey requires Cabinet approval for the award of this contract, which is deemed to represent value for money. This is following a tender process undertaken in conjunction with Haringey Council’s Procurement team via the Dynamic Purchasing Systems (DPS) from ‘Principal Contractors’ in the ‘General Construction Multi-Trade for Housing & Residential’ category.

The tender process was carried out in accordance with the procurement DPS requirements that incorporate price and quality. The successful compliant bidder scored the highest in relation to these criteria in the associated lot.

Alternative options considered

An alternative option would be for Homes for Haringey to use third   party   industry frameworks. Homes for Haringey sought support and advice from Haringey Strategic Procurement and determined Haringey Council’s Dynamic Purchasing System as being the optimum route to the market. This was due to the speed of access to quality-checked contractors and focus on companies that concentrate their resources in the local area.

A do-nothing option would mean the Council is not able to deliver necessary capital investment works to improve the communal spaces and facilities of the Support and Wellbeing hubs, in accordance with the Asset Management Strategy 2020-25.