Issue - meetings

[Report of the Director for Customers, Transformation and Resources.  To be introduced by the Cabinet Member for Customer Service, Welfare and the Public Realm]

This report seeks approval to award the final year of the 2+1+1, Mobile Network Services & Equipment contract, with a total value of £819,816.00, to EE Ltd from 01/04/2021 to 31/03/2022.

The Cabinet Member for Customer Service, Welfare and the Public Realm introduced the report which sought approval under CSO 10.02.1 b), for the extension to the Mobile Network Services & Equipment contract awarded to EE Ltd.

Further to considering exempt information at item 22 it was

RESOLVED that Cabinet

1.         Approve the award of the final years extension, pursuant to Contract Standing Order 10.02.1(b), of the Mobile Network Services & Equipment contract, from 01/04/2021 to 31/03/2022, to EE Ltd. The estimated value of the final year is approx. £280,00.00, this will mean that the estimated total spend, over the four year life of the contract, will be approx. £814,000.00.

Reasons for decision

The reason this extension is before Cabinet is to maintain the mobile contract for the Council into its final year, whilst a full tender process is being carried out. 

We are seeking Key Decision approval from Cabinet to award the final year’s term, as aggregated contract spend is over £500,000.00.

Alternative options considered

There are 2 alternative options available:

Retender – not an option as we have no time to carry out the procurement.  It would also take up to 6 months to replace the 4000 sim cards if a new provider were successful. 

No Action – do not award a contract extension and allow the existing contract to end. This option has a high level of risk, the implications of not having a contract are: 

·           No longer covered by procurement framework terms and conditions 

·           Special tariff rates and discounts will revert to increased standard rates 

·           Possible disruption to mobile network services