Issue - meetings

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Planning, Licensing and Housing Services]

The report will seek approval for contract costs for the Homes for Automatic Opening Ventilation works.

The Leader introduced the report which sought Automatic Ventilation work to the communal areas of four sheltered schemes will increase ventilation, clear smoke and reduce heat from the buildings to allow safe evacuation in the event of a fire. The work will also meet the requirements of the Fire Brigade, current Building Regulations and Fire Safety Regulations.

Councillor Diakides commented on the length of time that the works will take to complete and the  need to speed up the works, keeping mind the  need to limit the disruptions that  will be faced by senior citizens living  in the  schemes.

In response to a question  from Cllr Palmer,  the leaseholders in the  sheltered scheme would  not have to pay any costs for these works.

Further to considering the exempt information at item 33.

RESOLVED

1. That Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), for Cabinet to approve the award of a contract to the preferred contractor identified in the exempt report shown in appendix A. This would be for the following work: Automatic Ventilation, window replacements to the communal areas, wiring and associated works, to be carried out to four sheltered schemes. This will be for the sum of £524,418.

2. To approve the issue of a letter of intent for an amount of up to, but not exceeding £52,418, which represents 10% of the contract sum.

3.    To approve the total professional fees of £46,211, which represents 8.812% of the contract sum.

4.    To approve the total project costs of £570,629.

5.    To note that £18,801 of the total sum has already been spent on consultant design fees as part of the feasibility works.

Reasons for decision

Homes for Haringey requires Cabinet approval to award the contract for the installation of Automatic Ventilation work. This includes the replacement of windows to the communal areas and associated wiring work. This is following a tender process undertaken in conjunction with Haringey Council’s Procurement team via the Direct Purchasing System (DPS).

The tender process was carried out in accordance with the requirements that incorporate price and quality.

Alternative options considered.

An alternative option was sought for Homes for Haringey to use Constructionline to deliver the Automatic Ventilation work. Homes for Haringey sought support and advice from Haringey Council’s Strategic Procurement service who determined that Constructionline was not suitable. A do-nothing option would mean that the Council would not carry out the Automatic Ventilation work. This would present a safety risk to the elderly residents and to the Fire Brigade in the event of a fire incident.