Issue - meetings

The Cabinet Member for Children’s Services considered a report which sought approval for the award of a contract to Cosmur Construction up to the value of £869,431.24 to undertake works to replace the sports hall roof at Park View School, including all associated works pursuant to Contract Standing Order 7.01.b and Contract Standing Order 16.02. There was also the request for approval of the issuance of a letter of intent.

RESOLVED

That the Cabinet Member for Children’s Services:

1.         Approved the award of contract to Cosmur Construction to undertake works to replace the sports hall roof at Park View School, including all associated works (replacement of the sports hall ventilation, replacement of wall cladding, replacement of all downpipes and gutters and underground drainage) as a main contractor up to the value of £790,392.04.

2.         Noted that the award value in 1.1 includes a contingency allowance of 10% that equates to £79,039.20 which will be strictly managed under change control governance arrangements. 3.1 and 3.2 offer a total award value up to £869,431.24.

3.         Approved the issuance of a letter of intent in the sum of £100,000.

Reasons for decision

A major review of the condition and suitability of the Children’s Services estate has been undertaken which has informed the Children’s Service’s asset management plan (CSAMP).  This identified condition and suitability deficiencies in the primary, secondary, and wider Children’s Service estate that need addressing in the short, medium, and long-term. 

The condition survey for Park View School identified issues relating to the condition of the Sports Hall Roof including regular water penetration during rainfall. These issues were backed up by the school providing information about the history of the water penetration and the failure of recent attempts to repair the roof.

A feasibility study provided a more detailed investigation, and it was found that the roof was at the end of its design life and as a result areas of the roof were starting to fail. It was noted that it was becoming very difficult to patch repair the roof to prevent water penetration. The investigations also identified other issues that required addressing:

·                the wall cladding was of the same type and age as the roof and would, therefore be likely to fail.

·                The ventilation system for the Sports Hall no longer worked which presented a health and safety issue as there was an inadequate supply of fresh air.

·                There was no safe access to the roof for routine maintenance.

·                The existing gutters and downpipes are no longer sized adequately to cater for the currently predicted heavy rainfall events.

·                The underground drainage associated to the removal of rainwater from the sports hall has failed in a number of locations and needs significant repairs.

It was agreed to include all of these works in the package to facilitate a successful roof replacement and to avoid future issues with water penetration and to comply with current Health and Safety regulations.

Alternative options considered

Doing nothing was considered, however since there was a significant  ...  view the full minutes text for item 3

The Leader of the Council considered a report which sought approval to appoint the recommended contractor, Lilstone Limited, to deliver the refurbishment and extension works at the disused Bruce Grove Public Convenience (BGPC) pavilion building, pursuant to Contract Standing Order 16.02. The total contract cost was £817,175.13 plus a 10% contingency of £81,717.51.

The Leader queried the criteria used when assessing tender returns and the extent to which these changed based on specific projects. In response, officers advised that the Council tended to use a specific percentage split in the criteria but that this could be tailored to specific circumstances.  In relation to a follow up question, it was set out that officers would compile a detailed construction brief which would be used to support a technical assessment of the bid, that was carried out by a panel of officers from different services. In relation to this specific project, the fact that it was a heritage asset was a key consideration for officers.

RESOLVED

That the Leader:

1. Approved the full award of the construction works (RIBA stage 5-6) contract to Lilstone Limited to deliver the refurbishment and extension works to BGPC for the fixed price contract sum of £817,175.13, plus a 10% contingency of £81,717.51 based on their tender costs;

2. approved the issue of a Letter of Intent prior to the formal contract signature

for £81,717.51 being 10% of the contract sum.

Reasons for decision

Bruce Grove Public Convenience (BGPC) is a Council owned, Grade II Listed

Building on Historic England’s ‘Heritage at Risk Register’. The building has

been disused since the 1980s and is in a poor state of repair. In February 2020,

temporary works were undertaken to waterproof the roof and prop the steelwork

in the basement. Commencing with the works as soon as possible will protect

the building from further deterioration and bring the site back into public use to

deliver commercial and social value benefits to the Council.

A Leader decision (pursuant to Contract Standing Order 16.02) is required as

there are no Cabinet Meetings scheduled in April or May 2021 due to the

forthcoming Mayoral elections.

In order to meet the Greater London Authority (GLA) ‘Enterprising Tottenham

High Road’ funding requirements it is essential that a decision on the full award

is in place by April 2021, as the construction award decision cannot be deferred

to June 2021. This is to ensure that spending milestones can be achieved in

line with the signed grant agreements and to meet the GLA’s funding deadlines

of March 2022.

Approximately 60% of the total project costs are to be externally funded by the

GLA and Historic England. If funding deadlines of March 2022 are not met there

is a risk that the GLA grant could be withdrawn.

The contract award will also enable contract mobilisation to commence including contractors design portions for key structural elements such as foundations, loadbearing frame and curtain walling. The early completion of these packages of work essential to the project progressing in line with  ...  view the full minutes text for item 12

*Clerk’s note – In accordance with Part 4, Section H, and Paragraph 18 of

the Council Constitution, the Chair of Overview and Scrutiny Committee has agreed that this decision should be treated as matter of urgency and that the  call-in procedure shall not apply due to the fact that any delay in decision making will impact on the Council’s ability to utilise available funding to support families with children, other vulnerable households and individuals in Haringey*.

The Cabinet Member considered a report which sought approval to extend the Rough Sleeping Discretion Policy to July 2021, in light of COVID-19 and ongoing lockdown restrictions in England.

The Cabinet Member noted that the application of ‘Everybody In’ in Haringey had improved outcomes for, and had likely saved the lives of, a number of Haringey’s most vulnerable residents. It had also enabled the Council to engage with a number of people who were both vulnerable and hard to reach and ensured that these people had been receiving support from a range of services. As well as accommodation, the Council has been providing those it has placed in emergency accommodation with food and hot meals and facilitating engagement with health services. The Council had also committed to working with these residents to ensure that they were supported to continue living in settled accommodation once they moved on from their emergency accommodation. The Cabinet Member set out that the Council had provided accommodation for over 1000 individuals since March 2020.

RESOLVED

That the Cabinet Member:

1. Approved the Rough Sleeping Discretion Policy attached at Appendix 1, as agreed in September 2020;

2. Agreed to extend the period of application of the Rough Sleeping Discretion Policy to 14 July 2021 unless terminated earlier or extended beyond this date by Cabinet / Cabinet Member decision.

3. Noted that following termination of the Rough Sleeping Discretion Policy

some of those placed in emergency accommodation under the policy will

remain there pending placement in move-on accommodation pursuant to the Exit Strategy at Appendix 2 of the report.

4. Delegated authority to the Director of Housing, Regeneration and Planning, in

consultation with the Cabinet Member for Housing and Estate Renewal, toamend this policy to give effect to changes in legislation or statutory guidance,

or directives or requests of a similar character issued by Government.

Reasons for decision

On 27 July 2020, the Council adopted the Rough Sleeping Discretion Policy, to

ensure that people who were at risk of rough sleeping and were vulnerable in the

context of Covid-19 would continue to be accommodated. This policy was, in the first

instance, to run until 30 September 2020 and was then extended to 31 March 2021.

Given that the circumstances under which it was introduced remain, it is proposed to

extend this policy.

Alternative options considered

The first alternative option is to return to the approach that was taken from 26 March

2020 to 27 July 2020, i.e. to offer accommodation to anyone in the borough rough

sleeping, or at risk of rough sleeping. The  ...  view the full minutes text for item 9

The Cabinet Member considered the report which sought approval to appoint the recommended contractor, Cosmur Construction Limited, to deliver the refurbishment works at the disused Canning Crescent Health Centre, for the total contract value of £2,673,759.89, plus a 10% contingency of £267,375.98 based on Cosmur’s tender costs. Approval was also sought to issue a letter of intent prior to the formal contract signature in the sum of for £267,375.98 as allowed under Contract Standing Order 9.07.3.

The Cabinet Member noted the late comments that had been provided by the Director of Finance and circulated and published as an addendum to the report. It was also confirmed that the minimum 40% benchmark threshold as part of the quality evaluation had been met by all bidders.

Following consideration of the exempt information.

The Cabinet Member RESOLVED

1.    To approve the full award of the construction works (RIBA stage 5-6) contract to Cosmur Construction Limited to deliver the refurbishment works at the disused Canning Crescent Health Centre for the fixed price contract sum of £2,673,759.89, plus a 10% contingency of £267,375.98 based on their tender costs.

2.    To approve the issue of a Letter of Intent prior to the formal contract signature for £267,375.98 being 10% of the contract sum.

3.    To vire £0.98m from the scheme budget to the 2020/21 approved capital programme contingency.

Reasons for decision

The Canning Crescent Centre is a former mental health centre in Wood Green. The Council purchased the freehold with vacant possession in February 2019, from Barnet, Enfield and Haringey Mental Health Trust (BEHMHT), following a Cabinet decision in October 2018. The planned refurbishment of the building by March 2022 will enable a set of services to support residents living with mental health conditions that affect daily life. The works will also allow the Recovery College to be relocated to the Canning Crescent site.

Given issues the construction industry is facing with supply chains due to the Covid 19 epidemic a decision on the contract award at the earliest opportunity will be advantageous and enable early procurement of long lead in items and critical materials such as air source heat pump, curtain walling, and photovoltaic panels to achieve the required completion date of March 2022.

A Signing (pursuant to Contract Standing Order 16.02) is required as there are no Cabinet Meetings scheduled in April or May 2021 due to the forthcoming Mayoral elections. Waiting until June to recommend approval of the construction contract award at a Cabinet meeting would delay the commencement of construction works on site and have an adverse impact on the planned March 2022 delivery date.

The current programme identifies that there will be a mobilisation period for the contractor following any call-in and the preparation of the contract and its issue. Subject to these activities, construction works will start on site by 8June 2021.

The early contract award will also enable items such as the air source heat pump, curtain walling, and photovoltaic panels to be delivered in time  ...  view the full minutes text for item 3