Issue - meetings

[Report of the Assistant Director for Commissioning. To be introduced by the Cabinet Member for Adults and Health.]

Variation of contract to Kind Diamond Build on the Linden House Project to take into consideration variation to works during the construction phase.

The Cabinet Member for Adults and Health introduced the report which sought agreement to vary an award of contract to Kind Diamond Build Consortium to complete the refurbishment of Linden House which now offered high quality, flexible and bespoke accommodation to four local residents.

The Cabinet Member was proud of the work being completed to enable people with a range of complex needs to live in the borough as a welcome part of their local community and in accommodation which had been developed to meet their requirements.

Further to considering exempt information at item 28,

RESOLVED

To approve a variation of contract to Kind Diamond Build Consortium to increase their contract value to £1,098,872.

Reasons for Decision

During the course of construction there have been instructions issued by the Contract Administrator to address issues discovered on site, consequently the construction value has increased from that of tender award. All instructions have been approved under strict change control procedures.

The key instructions involve structural works to the roof, removal of the chimney stack, rebuilding the bay at the front of the property, provision of structural uPVC windows in lieu of timber windows and the supply of alternative fire doors.

Alternative Options Considered

The option of doing nothing would mean that future invoices received for work already carried out would not be able to be paid.

Initiating a new procurement activity to undertake the varied works would not have been cost efficient for the Council having a well-established contractor on site and would have severely impacted on the completion of this project which was considered a particular priority project during the current Covid-19 pandemic.

Furthermore, to have seen two contractors on site would have created risks around co-ordination and safety and likely have invalidated certain warranties.