Issue - meetings

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Climate Change, Equalities and Leisure.]

Cabinet approval for the Renewal of the existing Parks and Leisure Dynamic Purchasing System.

The Cabinet Member for Climate Change and Sustainability introduced the report which sought approval to renew the Dynamic Purchasing System (DPS) for Parks and Leisure for a period of seven years from 29 January 2021.

The DPS was an approved list of suppliers registered on a categorised computerised system through which suppliers were offered the opportunity to bid against other suppliers for the work on offer. In a normal year, 375 procurements were made, with 98% to SME’s. The renewal of the DPS would help to support the Council’s Community Wealth Building agenda.

Officers responded to questions from Councillor Ogiehor:

-           Of the £2.4m of expenditure across the Park and Leisure category in 2019/20, 98% was spent with SMEs (65% in London (26% North London) and a further 9% of which was in borough).

-           Currently, the Council were drawing up a list of potential suppliers in the borough with the aim of significantly increasing the amount of money that stays in the borough.

-           Businesses were able to join the DPS at any time, so local companies could be encouraged to join to bid for contracts at any point in the seven years. There was a process to complete in order for a supplier to become accredited and they would need to sign up to taking forward certain specifications for works and meet required terms and conditions.

-           It was a requirement of the new DPS that all suppliers pay the London Living Wage.

-           In terms of sustainability there was a need to produce certain processes and procedures and information to sign up to the terms of the sustainability code and further information on this could be supplied to Cllr Ogiehor outside of the meeting.

RESOLVED

1.    To approve, pursuant to CSO 9.04.1 (a Dynamic Purchasing System (DPS) may be used to carry out procurements in accordance with Regulation 34 of the Public Contract Regulations) and CSO 9.07.1 e) (The award of any contract valued £500,000 (five hundred thousand pounds) or more is a 'key decision'), to renew the DPS for Parks and Leisure for a period of seven years from 29 January 2021.

2.    To award a DPS for the Parks and Leisure provision in the value of £20m over the seven-year term.

Reasons for decision

The Dynamic Purchasing System (DPS) is a supplier e-sourcing tool and a compliant route to market under the Public Contract Regulations, which enables suppliers to enrol, accredit and be approved to bid for Council contracts.

The Council’s overall spend for Parks and Leisure over the past financial year was in the region of £2.4m. Renewing these DPSs will not incur any additional license fees, as the Council already holds an enterprise license.

The DPS provides a compliant route to market for Parks and Leisure, which ensures transparency in the procurement process, equal treatment of suppliers and ensures that the requirements of both the Public Contract Regulations 2015 and the Council’s Contract Standing Orders (CSO) can be met.

The use of  ...  view the full minutes text for item 409