Issue - meetings

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal]

To seek approval for the appointment of the successful contractor to undertake a buildings stock survey of Haringey Council owned assets over 3 financial years.

The Cabinet Member for Housing and Estate Renewal introduced the Cabinet report which requested approval to award a contract to undertake a 100% condition survey of the Council’s housing stock. In line with good practice, a new survey was needed, and five years since the previous survey was undertaken. There were also a number of additional data requirements in respect of building safety and energy efficiency which the new survey would address. The survey would provide accurate and comprehensive data; enabling Homes for Haringey to effectively maintain and improve the housing stock; inform decisions about investment priorities, as well ensure that the Council meets all of its statutory landlord obligations.

Further to considering exempt information at item 30,

RESOLVED

1. Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), to approve the award of a contract to the successful tenderer identified in exempt Appendix A to carry out a comprehensive stock condition survey of the Councils housing assets. This will be for the sum of £539,860.

2. To approve the issue of a letter of intent for an amount of up to, but not exceeding £53,986, which represented a 10% of the contract sum.

3. To approve the delegation recommended in section 4 of the exempt information.

Reasons for decision

Homes for Haringey requires Cabinet approval to award a contract to undertake a stock condition survey of all the Council’s housing stock. The objective of the stock condition survey is to provide comprehensive and accurate stock condition data that will enable Homes for Haringey to effectively manage the Council’s housing stock. At the end of the survey programme, together with the full dataset and photographs, the surveying company will also provide a report setting out the key information from the surveys.

At the end of the survey programme an updated 30-year asset investment plan will enable Homes for Haringey to effectively plan long term investment in Haringey Council’s housing stock.

The tender process was carried out in accordance with the London Borough of Haringey’s London Construction Programme (LCP) Dynamic Purchasing System (DPS) that incorporate price and quality. The successful compliant bidder scored the highest in relation to these criteria and this is outlined in Appendix A.

Alternative options considered

An alternative option would be for Homes for Haringey to use third party industry frameworks or an OJEU compliant tender process to deliver the surveys. Homes for Haringey sought support and advice from Haringey Council’s Strategic Procurement and determined the London Construction Programme Dynamic Purchasing System (DPS) as being the optimum route to the market. This was due to the speed of access to quality checked contractors and focus on companies that concentrate their resources in the local area.

A do-nothing option would mean the Council is not able to effectively plan its future capital investment in the housing stock, in accordance with the Asset Management Strategy 2018-23.