Issue - meetings

[ Report of  the Director of Environment and Neighbourhoods. To be introduced  by the Cabinet Member for Cabinet Member for Finance and Strategic Regeneration.]

An extension to the existing Haringey's security contract as a result of the continued impact of COVID-19 and its impact on both corporate policy and market uncertainty.

The Cabinet Member for Finance and Strategic Regeneration introduced the report, which sought agreement to a further six-month extension to Haringey's existing security contract with UGS beyond 31^st October in order to fully evaluate the future options for the service in line with the Council’s Insourcing Policy and Community Wealth Building approach. The extension would also provide necessary continuity while the impact of COVID-19 on Council buildings was fully assessed.

RESOLVED

1. To approve the extension of the UGS security contract for a further six months until 30th April 2021 with a value up to £407k, in accordance with CSO 10.02.1 b).

Reasons for decision

As part of the wider FM insource planning it was agreed in consultation with members that security would be considered in a future phase of corporate insourcing. This was necessary due to the UGS contract not being novateable from the previous FM provider.

A short-term extension to the UGS contract is required in order to provide continuity within the security service and to allow a full review of future options in line with Council policy.

In March 2020, the Assistant Director for Capital Projects & Property, following a compliant procurement exercise, approved the original award of a contract to

UGS to the value of £475,000 for an initial contract period of seven months commencing 1st April 2020, with the option to extend up to a further seven months.

Because the extension for a further six months, to a value of £407k as provided for in the original contract with UGS, exceeds the key decision threshold, a

Cabinet decision is required in accordance with the Council’s Contract Standing

Orders.

Alternative options considered

Not to provide the current services supplied by the current contractor - This option would leave staff, the public and Council sites vulnerable.

To undertake a full OJEU tendering process immediately -This option is not considered viable due to current market uncertainty related to COVID-19 and the need to investigate comprehensively options to insource these services, as per Council policy.

The current contract allows for an extension, which is the preferred option enabling a review of the contract specification, insourcing opportunities and a full retendering exercise during the extension period.