Issue - meetings

[ Report of the Assistant Director for Planning, Building Standards and Sustainability. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

Cabinet are asked to approve the appointment of a pipe system supplier for future DEN  in Tottenham Hale – this will be to approve a direct award from DEPO Framework to Logstor including approval of the financial commitment.  Cabinet will also be asked to delegate authority to the Director of HRP in consultation with the Director of Finance and Lead Member to finalise the contract details and sign the final agreements.

The Cabinet Member for Climate Change and Sustainability introduced the report, which sought approval to a contract award to Logstor UK Ltd for the District Energy pipe supply. This decision did not commit the Council to any spend. However, it did create a clear delivery path to allow the developers the Council were collaborating with to deliver the project to start building the network on the Council’s behalf. It clearly helps to deliver this ambition programme and the Manifesto commitment of delivering a municipal energy company to deliver affordable, low carbon energy.

In response to questions from Cllr Cawley- Harrison, work was progressing for a DEN  to be in place for Tottenham Hale  by 2024 and Wood Green by 2025.

The Cabinet placed on record their thanks to Emma Williamson, the Assistant Director for Planning for her considerable work as the Lead Planning officer and support to councillors in her role. Emma was leaving the Council to take up a new post and the Cabinet wished her well in her new position.

RESOLVED

1. To confirm the award of a call-off contract from the Stoke City CouncilDEPO framework for DEN Pipe Supplier to Logstor UK Ltd (Logstor) for a period of 3 years from 1/5/20 to 30/4/23. The contract value over the life of the contract (contract period + extension) is estimated to be £1.7m and so this falls under CSO 9.07.1d

2. To give delegated authority to the Director Housing, Regeneration

& Planning to approve the final terms and conditions upon which the Council will enter into a call-off contract with Logstor under the Stoke City Council DEPO.

Reasons for decision

This appointment allows the DEN team to manage the quality and price risks associated with the incremental installation of the network.

It will allow the team to obtain prices from the market for incremental

installation of pipe to help inform the business case so that LBH can make decisions on whether or not to proceed with the DEN project.

The contracts do not commit LBH to any spend at this time. Materials will be called off from the contract as and when different phases of network installation are approved.

This approach allows developers in Tottenham Hale to work directly with

LBH’s chosen suppliers and conform with LBH’s quality assurance requirements.

The DEPO framework allows for direct award where either

• The chosen supplier is the cheapest on the basis of framework

rates;

• There is a need for urgency; or
• For consistency where a supplier has been used on an earlier

Phase 4.6 In this case, a direct award is recommended because there is a clear price advantage between the chosen supplier’s standard rates and those of other suppliers on the framework and there is also a need for urgency so that we do not delay the developers we are working with.

Alternative options considered

To note that the recommended route is to:

1) Nominate a single system provider that all developers must use.

2) The system provider to have design responsibility for  ...  view the full minutes text for item 269