Issue - meetings

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

This report seeks approval to award contracts for: DEN technical advisory services to Contractor A for a period of 3 years from 1/11/19 to 31/10/22; and DEN legal advisory services to Contractor 1 for a period of 3 years from 1/11/19 to 31/10/22.

[Cllr Chandwani re-entered the chamber]

The Cabinet Member outlined that the DEN programme was the single largest contribution the Council could make to reducing carbon emissions in Haringey. This procurement of a team of technical, financial, and legal experts would enable the Council to deliver this ambition and would meet the Borough Plan commitment on exploring setting up an energy services company to deliver affordable, low carbon energy over the coming years and this paper makes recommendations for appointments and explains the procurement processes followed.

The Cabinet Member highlighted the scope of work considered here was therefore focussed on Wood Green, Tottenham Hale, Broadwater Farm and the Council’s other housing and regeneration projects many of which would involve decentralised energy networks. If the GLA’s budget expired in 2020, the Council had the option to either vary the new contracts to include the North Tottenham work or to novate the existing North Tottenham contracts from the GLA to the Council.

The Cabinet Member informed this report would allow the Council to agree an initial scope of work and then to instruct follow-on work through the same contract in due course. The scope (and therefore cost) of future work was likely to be determined by work over the next 12-18 months. Once the scope was clarified, a price for the work can be agreed with the consultants before being presented to the Council as part of the decision to proceed and release additional budget.

The Cabinet emphasised this approach would deliver value as it allows:

•        Better rates through aggregating work into a larger contract;

•        More interest from the market in a larger piece of work; and

•        Continuity in advice including lessons learned on one project being applied to another Work to be instructed more quickly with less risk of opportunities being missed due to delay and less internal resource spent re-procuring.

In response to a question from Cllr Connor on why five of the six bidders who engaged with the procurement process declined to bid, it was agreed to provide a written response.

Following consideration of exempt information,

RESOLVED

To approve the implementation of Contract Standing Order 9.07.1c. and award two contracts for:

a)   DEN technical advisory services to Bidder A ,set out in the exempt report for a period of 3 years from 1/11/19 to 31/10/22, with provision for extension for 12-months. The contract allows for work to be instructed incrementally with additional fees determined by the precise scope of work. The contract value over the life of the contract (contract period + extension) is estimated to be up to £1m. The first phase of work which will be instructed has a value of c£270k.

And

b)   DEN legal advisory services to Bidder 1, set out in the exempt report, for a period of 3 years from 1/11/19 to 31/10/22, with provision for extension for 12-months. The contract allows for work to be instructed incrementally with additional fees determined by the precise scope of work. The contract value  ...  view the full minutes text for item 41