Issue - meetings

The Cabinet Member for Corporate Resources considered the report which sought approval to award a Contract for the provision of a Secure Print and Mail Service for the use of Revenues Service statutory Council Tax, Business Rates and Housing Benefit overpayment notifications (bills) and recovery notices.

RESOLVED

That the Cabinet Member for Corporate Resources approves the award of  a contract for Secure Printing and Postal Services for Revenues related statutory services to DSI Billing Services Limited as permitted under Contract Standing Order 9.07.1(d) for a period of 2 years in the sum of £600,000, with an option to extend for a further 2 periods of up to 12 months each for the sum of £300,000 per annum, up to a total contract value of £1.2 Million. 

Reasons for decision

The current contract for secure printing and postal services expired on 2 January 2017.  A procurement waiver is in place to 10 February 2018 to ensure continuity of service until the new contract arrangements are put in place.

DSI Billing Services Limited specialise in the Revenues related work; providing secure printing and postal services for Council Tax, Business Rates and Housing Benefit overpayment bills and recovery notices.  They also undertake printing for Homes for Haringey.

The award of this contract will result in an Annual saving of £17,596 per annum (£70,383 over the full call off contract term of four years).

Alternative options considered

The alternative options considered as part of this are set out below:

•           Do Nothing (as is) – this is not an option as the current contract has expired. 

•           Shared Digital  - this is a service specific contract administered in line with Local Government Finance Act 1992 legislation which would not be able to be provided through Shared Digital.