Issue - meetings

[Report of the Chief Digital and Information Officer. To be introduced by the Cabinet Member for Corporate Resources.]

To receive a detailed report considered by the Shared Digital Joint Committee meeting of 30 October 2017 and consider any recommendation(s) made by the Joint Committee around the future governance model for the shared service, including any required changes necessary to move from the current governance arrangements to any proposed new governance model.

The Cabinet Member for Corporate Resources introduced the report which sought approval for the Joint Committee model to be refined to address the issues set out in paragraph 5.4 and that the service be governed under a ‘lean’ Joint Committee model.

The interim ‘secondment’ arrangement for the shared service currently in place, comprising Camden, Islington and Haringey Councils Digital and ICT services was not considered sustainable in the long term and would not establish a high-performing single team that retained and attracted the best Digital and ICT staff.

The ‘do nothing’ option was not recommended for the reasons set out in paragraph 5.4 below.

The Shared Digital Governance review model was being considered by all three boroughs involved in sharing Digital and ICT services. Islington Council had agreed the report at their meeting on the 4^th of January 2018 and Camden Council were due to consider the attached report at their meeting on the 24^th of January.

The following decisions, which were by necessity technical in nature, would in summary, for all three Councils, achieve the following:

§  Transfer the ICT function of both Haringey and Islington to Camden including staff who will TUPE on 1 April 2018.

§Transfer the decision making for the ICT functions for Haringey, Islington and Camden to either a new and reconstituted lean Joint Committee or via Camden’s usual delegation arrangement to the Executive Director Corporate Services to be undertaken by the Chief Digital and Information Officer.

§To approve the underlying consultative management arrangements noting that these will develop as the service itself develops.

§  Delegate authority to allow the necessary further supporting documentation to be completed in support of the arrangements.

Therefore, and further to the recommendations from the Shared Digital Joint Committee at Appendix 3, the Cabinet,

RESOLVED:

1. To note the options set out in the detailed ‘Shared Digital Governance Model Options’ report at Appendix 1 prepared by Activist Group following extensive work since March 2017 with Councillors and senior officers.

2. To approve the adoption of the governance model for Shared Digital set out as Option 1 (a ‘lean’ Joint Committee model in paragraphs 4.5 to 4.14 of this report and paragraphs 4.5 – 4.9 of Appendix 1) based on the outcomes framework at Table 2.4, paragraph 2.26 of Appendix 1 with a commencement date of 1 April 2018 (throughout this report ‘the Commencement Date’ means 1 April 2018).

3. To approve, pursuant to Regulations 9 and 11 of the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 (‘the Regulations’), that as from the Commencement Date:

(i)         those parts of Haringey’s ICT service and function (including the procurement of ICT related services, equipment and software) specified in paragraphs 6 to 16 of the attached terms of reference set out at Appendix 4 be jointly exercised with the London Boroughs of Islington, Haringey and Camden by a Joint Committee

(ii)       that the current Joint Committee be reconstituted with the terms of reference at Appendix 4 with effect from  ...  view the full minutes text for item 148