Issue - meetings

Amendments to the Terms of Reference for the Shared ICT and Digital Joint Committee

 

 

Meeting: 12/09/2017 - Cabinet (Item 60)

60 Amendments to the Terms of Reference for the Shared ICT and Digital Joint Committee pdf icon PDF 195 KB

[Report of the Chief Digital and Information Officer. To be introduced by the Cabinet Member for Corporate Resources.] To consider and agree the recommendation of the Shared ICT and Digital Joint Committee that amendments should be made  to the terms of reference for that Committee.

Additional documents:

Minutes:

The Cabinet Member for Corporate Resources introduced the report which set out the revisions to the Terms of Reference of the Shared ICT and Digital Service Joint Committee for approval by Cabinet.

 

The Cabinet Member for Corporate Resources further referred to the legal comments in the report, which highlighted that the Council’s Constitution has set a threshold of £500,000 or above where decisions to award contracts or expenditure on a service would be a key decision, which our constitution prohibits an officer from taking.

 

This meant that awards of contracts related to the Shared Digital IT spend, where Haringey’s contribution is estimated to be £500,000 or above, that would be taken by the Chief Digital and Information Officer on behalf of Camden and Islington, would be taken in parallel by a Cabinet Member for Haringey.

 

This was for an intermediate period until a more detailed review of the Shared ICT and Digital Service Joint Committee Terms of Reference is carried out as part of the Governance Model review which will include a review of the current Joint Committee model.

 

RESOLVED

 

To agree the revised Terms of Reference for the Shared ICT and Digital Service Joint Committee attached to this report as Appendix A to come into effect from 1 October 2017. The main changes to its Terms of Reference recommended by the Shared ICT and Digital Service Joint Committee meeting on 19 June 2017 were as follows:

 

  • To change the name of the joint committee from ‘Shared ICT and Digital Service Joint Committee’ to the ‘Shared Digital Joint Committee’ to reflect the name of the shared service.

 

  • To state that each Council nominates a substitute Member rather than for this to be optional.

 

  • To ensure the ‘Joint Committee Model’ is included in the Terms of Reference as a model to review along with other company models as part of the Shared Digital Governance Options review.

 

  • To be explicit about the frequency of the meetings; the intention being that the Shared ICT and Digital Service Joint Committee meets at least three times a year.

 

  • To clarify when the Chair will be rotated and that this should be in alphabetical order by Borough.

 

  • To clarify that all ‘Executive’ decisions of the Shared ICT and Digital Service Joint Committee will be deemed ‘key decisions’. This is to avoid administrative decisions being treated as key decisions and added to the councils’ Forward Plans

 

  • To change the way, the councils are listed in the Terms of Reference so that they are always listed in alphabetical order

 

  • To undertake a tidy up of the language in the Terms of Reference, for example using ‘Shared Digital’ as the name of the joint service and making clear how decisions on procurement should be taken [please see legal comments]

 

That the following be added to the Committee’s procedure note:

  • The Chief Digital and Information Officer consults all members of the Committee on reports.

 

Reasons for decision

 

The Shared ICT and Digital Service Joint Committee Terms of Reference forms part  ...  view the full minutes text for item 60