Issue - meetings

(Report of Director of Social Services) To seek Member agreement to award the contract for the renewal of the existing flat roof at Millicent Fawcett Court N17 with a new pitch roof, together with associated works including the installation of a new integrated reception system (IRS) to replace the existing communal television aerial, external repairs and redecoration.

Details of the contracts which were set out in the Appendix to the report at item 7 were the subject of a motion to exclude the press and public from the meeting as they contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

In response to a question about the variation in the tenders received we were advised that, in cases where the lowest tender was significantly less than others received and below the pre-tender estimate, there would be cause for caution.  However, we noted that in this case the report contained a very detailed breakdown of costs and that the lower price was attributable to savings in preliminary work, given the alternative contract period. 

We also noted that the level of contingencies for the scheme was £76,000. In agreeing the total cost of £1,690,382.90 we asked officers to note that if any aspect of the contract ran over budget then it would need to be the subject of a further report to our Committee.

RESOLVED:

1.      That, in accordance with Contract Standing Order 11, approval be granted to the award of the contract for roofing, external repairs and associated works for Millicent Fawcett Court N17 to Apollo London Ltd in the sum of £1,460,000 with a contract period of 30 weeks .

2.      That the total estimated cost, including fees, in the sum of £1,690,382.90 be noted.  

The meeting ended at 6.30pm