Issue - meetings

To consider the report on fomalising the arrangements for chairmanship of the Joint Advisory and Consultative Committee.

RECEIVED the report on the Governance of the Joint Statutory Advisory and Consultative Committees, introduced by Duncan Wilson (Chief Executive, Alexandra Palace) and Colin Marr (Alexandra Palace Conservation Advisory Committee) (pages 27-30 of the agenda pack).

NOTED, further to discussion, that:

·         the general consensus was that the long term aim was to have an arrangement whereby there was a single formal committee incorporating the statutory powers of the Statutory Advisory Committee (SAC) and the membership of both the SAC and the Consultative Committee (CC);

·         it was acknowledged that achieving a single formal committee to include the statutory elements of the SAC would require a change to the Alexandra Park and Palace Act 1985 at expense to the Palace. While it was recognised that the costs of pursuing a change of the Act was difficult to justify solely to change the Committee make-up and Terms of Reference, it was suggested that it might be possible to progress if the Trust required an amendment to the Act for other reasons;

·         it was recognised that the Consultative Committee membership had a wider remit than the SAC, which was focused on the impact of developments and events on  the Parks’ neighbours;

·         the Committees were reminded that the terms of reference of the Consultative Committee were set out in the London Borough of Haringey’s Constitution. The Committee requested that a separate proposal for formal constitution of the Joint SAC&CC (without the need for SAC legislation changes) be presented in the future. This should include suggested amendments to the membership of the Consultative Committee to reduce duplication of organisations appointed to both the SAC and CC;

·         with reference to paragraph 3.2 of the report – it was agreed that it was not necessary to have a practice of appointing Chairs for both the SAC and CC at the start of the joint meeting on each occasion.  The Chairs and Vice Chairs of both the SAC and CC should be formally appointed by the Joint SAC&CC at the beginning of each municipal year.  The Chair of the Joint Committee would in each case be the Chair of the Consultative Committee or in his/her absence the Chair of the SAC. Otherwise the task would fall to the appointed Vice Chair of the Consultative Committee, or in his/her absence, the Vice Chair of the SAC;

·         the chairs and vice chairs would be encouraged to arrange substitutes if they anticipated being absent from a meeting.

AGREED that

a.         proposals for a formal constitution for the Joint Statutory Advisory Committee & Consultative Committee be presented at a future meeting;

Action: Clerk

b.         a procedure for the appointment of chairs and vice-chairs of the Joint Advisory and Consultative Committee for the municipal year be implemented at the next meeting.

 Action: Clerk