Issue - meetings

To follow.

Jeanelle de Gruchy presented the report, an updated version of which was tabled at the meeting, and advised that an Executive Group had been established, comprising the Director of Public Health, Director of Children’s Services, Director of Adult and Housing Services and the Chief Officer, CCG. It was proposed that the JSNA steering group, a delivery group for each of the Strategy outcomes and task and finish groups as required should sit beneath the Executive; these would report into the Executive and reports would be brought to the Board on an exception basis. The report also set out the meeting and reporting cycle for the Board, as well as the events / seminars of which there would be one for each outcome; a joint event on alcohol was planned for November with the Community Safety Partnership. The following points were covered in discussion of the report:

·        It was essential to focus on the Strategy outcomes and monitor delivery effectively; the solution proposed in the report used existing reporting mechanisms and was felt to represent the most ‘light-touch’ approach possible.

·        It was felt that the only way to test the proposal was to try it out, and review matters after a period of time, to see whether it was working.

·        The Board requested that one of the functions of the Executive should be to ensure that all sub-bodies had a responsible lead officer nominated.

·        With regard to meetings of the Board, it was suggested that the proposed dates for seminars could additionally be used for formal Board meetings, in the event of any urgent matter arising that required a formal meeting. It was agreed that retaining an element of flexibility would be useful.

·        The Board asked for further information regarding the role of the Executive, and how the Board would be kept informed of its activities. It was reported that the purpose of the Executive would be to ensure the delivery of the Strategy, and that it would report into the Board. The Executive would meet in the build up to each Board meeting, and after each Board meeting to take away any actions arising, and would be accountable to the Board.  It was confirmed that the Executive would be an operational body, and it was agreed that it should be re-titled ‘HWB Chief Officers Group’ in order to make its role clearer.

RESOLVED

That the Board approve the arrangements as set out in the report.