Issue - meetings

To receive a verbal update on governance issues, including responses to the Chief Executive’s letter to SAC and CC members of 29 June 2012.

The Chair introduced the item and referred to the recent letter sent to Committee members, which suggested that a Chair of the joint committee could be elected for the remainder of the Municipal Year and included a proposal for rationalisation of the membership.  The Chair explained that the origins of this went back to the adoption of the joint committee idea early in 2011 when it was always envisaged that there would be continuity of chairmen and rationalisation / streamlining of membership, both to make the joint committee manageable in size and to improve its effectiveness.

The Chair said that it was overdue that these matters were looked at again and proposed that a working group be re-established to address streamlining the committee by eliminating duplicate membership and resolving representation of lessees, tenants and employees.  Other issues that should be resolved include the need for common agendas / paperwork and moving towards a more formalised and statutory nature for the joint committee.  All of these issues had been anticipated in the original approach to joint working between the two committees, but had not been progressed.

In the discussion on this item, Duncan Wilson suggested to the Chair that somebody from the executive could be involved with the working group to help it with its deliberations.  The Chair thanked Duncan Wilson for his offer and recalled that the working group had in the past worked effectively and had liaised with the Trust Chair and the General Manager in the conclusion of its work..

RESOLVED that the Statutory Advisory Committee and Consultative Committee Chairs would work together to facilitate the working group.