Issue - meetings

(Report of the Director of Children and Young People’s Service): to seek approval for award of contract to refurbish and replace parts of the existing mechanical and electrical plant within the school pool hall.

The interleaved report was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

The Committee considered a report seeking approval to appoint a contractor to refurbish and replace parts of the existing mechanical and electrical plant within the pool hall at Northumberland Park Community School. The tender process was undertaken outside of the existing Framework Agreement for the Provision of Major Works Construction Services owing to the specialist nature of the work.

Confirmation was provided that the project would be jointly funded from the Building Schools for the Future contingency and the secondary school lifecycle fund. Funding discussions had also been held with the school and although they would not be contributing directly at the current time, they would be investing £80k in a separate project on associated elements such as refurbishing the changing rooms.

In response to a query about the opportunities for achieving carbon reductions through the project, it was confirmed that the Council had included these considerations within the final design specifications and would also look at the opportunity to make ancillary carbon reductions where feasible during the progress of the work.

RESOLVED

·      That approval be granted for a waiver of the requirements set out in CSO 9.01 to enable a tender process to take place without advertising by inviting tenders from a selection of contractors from Constructionline (a government managed UK register of pre-qualified construction services) for the works. 

·      That approval be granted to award the contract for the above project in accordance with CSO 9.07.1(d) to BTU Installation and Maintenance Ltd under the terms detailed in the exempt appendix to the interleaved report. 

·      That approval be granted to the issue of a Letter of Intent at 10% of the contract value as allowed under CSO 9.08.3.