Issue - meetings

(Report of the Director Corporate Resources): to seek approval to extend the existing contract with Logica UK Limited.

The interleaved report was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person (including the Authority holding that information).

The Committee considered a report seeking a four month extension to the current contract with Logica UK Ltd for a managed SAP service. This would serve to help mitigate migration risks associated with progression of the joint procurement exercise currently underway with LB Waltham Forest to move to a shared SAP management service for both authorities. The adoption of a joint approach had the objective of reducing procurements costs in addition to facilitating potential future shared services between the two boroughs for back office processes.

It was advised that the costs of extending the current SAP managed service contract remained under negotiation with the provider.

The Committee noted the additional Head of Legal comments made within the exempt appendix of the report.

RESOLVED

·      That approval be granted to the extension of the existing contract between Haringey and Logica UK Limited for a minimum period of 4 months (to allow alignment with Waltham Forest’s contract expiry date in March 2013), with the option to extend on a rolling month basis to a maximum of 12 months, to facilitate any prolonged negotiation with regards a new contract and to enable adequate planning as necessary to migrate to a new SAP based solution.

·      That approval be granted to delegate the power to the Director of Corporate Resources to:

(a)   agree the terms of the initial 4-month extension approved in the paragraph above; and,

(b)   to decide on a monthly basis, starting at the end of the first month of the 4-month extension, whether to allow further extensions or to issue a 3-month notice of termination.