Issue - meetings

The committee to consider proposals for the restructure of Property Services following staff consultation .Report to follow

The Committee were asked to consider the  proposals for the restructure of Property services . They were advised that the role of Corporate Property Services (CPS) in the future will focus on corporate asset planning, core landlord functions and services (both internal and external) and ensuring the Council receives competent and adequate professional advice. In addition the provision of essential building management services with continuing emphasis on health and safety, compliance and good use of resources, including facilities management.

Further to combined a number of teams and functions operational and support roles had been reviewed to seek opportunities for efficiency savings and reducing the number of posts. The following changes were therefore  outlined  to reshape the service to be able to focus on the above priorities and reduce the establishment with effect from 1^st July 2011:

• Integrated management support to Technopark within the Corporate Landlord Team, Hard FM team.
• A change of focus to the Hard FM function by adopting stronger commissioning and client roles and further developing the relationship with our Managing Agents and specialist property consultants.
• Revision of  the soft FM management structure to concentrate resources on leading operational delivery, combining the reception and building support teams. This was to provide supervision during extended day on a rota basis (7am-9pm).
• Bring  together administrative and database related soft FM functions (room bookings, ID, staff parking, stationery and requests) to provide a responsive and flexible response to service requests accessed through a Facilities Support team
• Re-design of the reception and building support service, increasing the mobility of BSO’s and reducing provision. Continue providing a responsive but less reactive service. Deletion of the River Park House Duty Officer post, revised, extended, shift pattern for River Park House reception and supporting a reception/concierge facility at other buildings.
• Cease the provision of the Building Maintenance Helpdesk function and route calls direct to the Managing Agent (Europa) to eliminate duplication.

The staffing changes to enable this were set out in paragraph 6 of the report.

RESOLVED

Further to no queries from the Committee, the proposed establishment changes to Corporate Property Services resulting in 15 posts deleted , 2 posts changed and 4 post created,  was agreed.