Issue - meetings

i.          To approve the notes of the meeting of Informal Joint Advisory and Consultative Committees held on 5^th April 2011.

ii.         To note the minutes of the Advisory Committee held on 5^th April 2011.

iii.        To note the minutes of the meeting of the Alexandra Palace and Park Board held on 28^th March 2011.

i.          Informal Joint Advisory and Consultative Committees – 5^th April 2011

AGREED that the notes of the Informal Joint Advisory and Consultative Committees meeting held on 5^th April 2011 be approved as a correct record.

Matters Arising

a)         Page 3, Item APSC05 (bullet pint 6) – Cricket Clubhouse and Grounds

There was confusion among some Committee Members as to why the Committee had made a recommendation relating to the school site when school grounds were not within the Committees’ remits.  It was highlighted that the minutes needed to be read in conjunction with the original report and it was explained that the Committees wanted to ensure that the reasons within the report for not proposing the large MUGA (Multiple Use Games Area) on the school site were made clear during consultations.

b)         Page 6, Item APSC10 – Alexandra Palace and Park Vision

The Colliers International Report considered by the Board on 9^th May had not been circulated to Committee Members.  Apologies were given for the oversight.

Action: Clerk

            c)         Page 7, Item APSC11 – Any Other Business

Review of Informal Joint Statutory Advisory (SAC) and Consultative Committees (CC)

The Committee received the tabled notes of the informal joint meeting held on 5^th April 2011.  The Chair stated that the ultimate aim was to have a single agenda and set of minutes for a formal joint committee in the future once the legalities surrounding the legislation of the Alexandra Palace Act (namely the section on the Statutory Advisory Committee (SAC)) had been dealt with.

The Chair also highlighted that there had been differing views about whether Councillors who were Board Members should be involved in the eventual joint committee.  Officers advised that if a formal joint committee was established the overarching committee would be the SAC, the purpose of which was to advise the Board, therefore, Board Members’ attendance could present conflicts of interests.

Some Committee Members expressed views including:

·        The SAC had been sidelined during the last round of meetings in April 2011.

·        Instead of separate meetings the SAC should formally agree its recommendations after each item is discussed by the Joint Informal Committees (rather than by a separate meeting).

·        The Consultative Committee could become degraded if the Committees were joined up simply as an enlarged SAC.

The Chair advised that the comments by Committee Members would be fed into the review of this meeting. It was possible that the working groups of the SAC and CC would meet before the recommendations of the review were presented to the Board

ii.         Statutory Advisory Committee

The draft minutes of the Advisory Committee held on 5^th April 2011 were noted.

iii.        Board

The draft minutes of the meetings of the Alexandra Palace and Park Board held on 28^th March 2011 were noted.