Issue - meetings

To receive the reports further to the meetings of the Working Group, which met to consider the possibility of joint meetings between the Alexandra Park and Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee, and consider the recommendations.

The Committee received the reports of the working groups of the Statutory Advisory and Consultative Committees.  The Chair thanked Colin Marr and the working group members for the speed and efficiency with which they had worked.

In response to questions raised about the size of the joint meeting it was noted that working group members felt this would be manageable (with good chairing and agenda management). Such a joint meeting would be in two parts with an open discussion on agenda items first and a Statutory Advisory Committee (SAC)  session following (chaired by the SAC Chair) for any voting matters.  Where there would be duplicate representatives from an organisation decisions would need to be taken to agree that only one member sat at the meeting.

It was reported that at its meeting on 25^th January 2011 the Statutory Advisory Committee agreed that Model 1 should be trialled and that the Board should explore Model 2 as a longer term aspiration and the Interim General Manager, Alexandra Palace was tasked with investigating the legalities and practicalities of having a single Statutory Advisory and Consultative Committee.

The Committee acknowledged that following each of the trial joint meetings discussions would take place to review the process.    The Chair stated that he did not envisage Trustees being voting members of the reconstituted Statutory Advisory and Consultative Committee (SACC) (Model 2 on Page 65 of the agenda pack) and Colin Marr stated that their presence at meetings could assist discussions.  Councillor Hare emphasised that local residents and users should be the future members of the SACC.  Councillor Scott highlighted that the advantage of such a joint committee would be that all interested parties would be in the same room to hear each other’s views thus improving communications and reducing officer time. 

The Committee noted that should the joint meeting be formalised there would be a recommendation to hold an Annual General Meeting for other stakeholders to get involved.

RESOLVED

i.          That Model 1, a Joint Statutory Advisory and Consultative Committee, be supported and that two trial meetings take place, the first one taking place on 5^th April 2011.

ii.         That Model 2 be supported in principle and recommended to the Board.

iii.        That the Interim General Manager be asked to investigate the practicalities of having a single Statutory Advisory and Consultative Committee and seek legal and Charity Commission advice.