Issue - meetings

(Report of the Director of the Children & Young People’s Service): To seek approval to award the Building Schools for the Future contract for Clerk of Works on the first seven schools and a separate Clerk of Works contract for the final five schools.

The Committee considered a report that sought approval to award the Building Schools for the Future (BSF) contract for Clerks of Work on the first seven schools and a separate Clerk of Works Contract for the final five schools.  

It was noted that approval was being sought retrospectively in respect to two of the contracts and it was explained that this was because the BSF team had assumed that the successful contractor would be viewed as an internal team and therefore approval from the Committee would not be required.  Apologies from the BSF team for this misunderstanding were given.

The Committee was advised that this error had come to light during the preparation for the 2^nd tender process.

The Chair drew Members attention to the legal advice that had been given with respect to this issue.

In response to a query, the Committee was advised that the Clerks of Work would not be appointed on a full time basis to each school. However, expectations around what the Clerks were expected to oversee and the amount of time they should spend on site would be stated contractually.  

The Appendix to the interleaved report was the subject of a motion to exclude the press and public from the meeting as it contained exempt information relating to the business or financial affairs of any particular person.

RESOLVED:

1. That, in accordance with Contract Standing Order 11.03, approval be granted to the award of a contract for Clerk of Works services to Homes for Haringey for the duration of the Building Schools for the Future programme for the first seven BSF schools on the terms and conditions set out in the Appendix to the interleaved report.
2. That, in accordance with Contract Standing Order 11.03, approval be granted to the award of a contract for Clerk of Works services to John Burke Associates for the duration of the Building Schools for the Future programme for the last five BSF schools on the terms and conditions set out in the Appendix to the interleaved report.