Issue - meetings

To agree the terms of reference, objectives and proposed methods for the scrutiny review.

Members discussed the draft scoping report and made a number of amendments to the proposed objectives, methods and structure of Panel meetings.

Terms of reference:

§         Objectives for the review should be streamlined and relate to project objectives contained in the original documentation.

§         Objectives should incorporate an assessment of how service based transport may contribute to the development of other passenger transport services in the borough (i.e. what has been learnt from this development which may inform provision in other services).

§         Objectives should reflect the degree to which service based transport supports sustainable transport aspirations and other broader environmental objectives within the Council.

Agreed: Revised objectives to be circulated to Panel Members for approval before the next meeting.

Review methods

§         Members indicated that more use should be made of survey methods to ascertain the views of staff, carers and service users (where appropriate).  Further qualitative data collection may be used to follow up standardised surveys.

§         Members indicated that they would like to learn more about how passenger transport services were provided in social services elsewhere.  A more systematic analysis of how passenger transport was provided in neighbouring boroughs as well as examples of best practice should be incorporated in to the review.

Agreed: Review of social service passenger transport provision in other boroughs to be collated and presented to Members.

Service Visits

§         Members confirmed that they would like to visit a number of day services to assess passenger transport services provided to service users.  Possible venues identified included The Haven, The Grange (older people) and Ermine Road (Learning Disabilities).

Agreed: Venues, dates, times and schedules to be confirmed with Members and respective services.

Structure of Panel Meetings

§         Members agreed with the proposed timing and schedules of Panel Meetings.  It was anticipated that the review will be completed by November 2008.

§         It was suggested that the Panel meeting to be held on the 15^th October should take place within the community so as to allow service users, staff and other community representatives to attend.  Given is central location, the Winkfield Road Resource Centre was suggested as the most appropriate venue.  Services to advertise and promote the meeting among service users. 

Agreed: Future dates of Panel meetings were agreed as:

Wednesday 10^th September     17.00 – 19.00

Wednesday 15^th October          10.00 – 12.30

Thursday 30^th October               17.00 – 19.00.

Agreed: Members agreed the scoping report subject to amendments identified above.  A final version to be circulated at the next meeting.