Decision details

DECLARATIONS OF INTEREST RELATED TO THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the award of a contract to Tenderer?A in the sum of £3,600,817.13. Details of Tenderer?A were set out in Appendix?A (Exempt Report). The contract was awarded for a period of 12?months, commencing in April?2026 and concluding in March?2027. Financial completion of the scheme was expected by August?2027.

2.    Approved the expenditure of the sums set out in Appendix?A (Exempt Report).

3.    In line with Contract Standing Order?16.04, approved the issuance of a Letter of Intent for the value of £360,000. The Letter of Intent enabled the contractor to begin the project by placing orders with their supply chain prior to the execution of a formal contract.

Reasons for decision

Tenderer?A submitted the most advantageous tender, offering the optimal balance of price and quality. The bidder achieved a score of 97.75% out of 100%, securing the highest overall ranking.

Alternative options considered

Asset Management considered postponing the works until the Partnering Contractors had been appointed. However, as most rooms within the hostels were vacant and awaiting refurbishment, and given the urgent need to upgrade the properties so the Council could maximise income generation, it was concluded that a standalone procurement route was required. This approach allowed the hostels to be brought back into use without further delay.