Decision details

DECLARATIONS OF INTEREST RELATING TO THIS ITEM:

None

RESOLVED:

That Cabinet:

1.    Approved the award of a contract for Domestic East (Lot?1) to Bidder?A in accordance with Contract Standing Order (CSO)?8.01 and CSO?2.01(c), based on the scores shown in Table?1 of the report and with further detailed commercial information set out in the exempt section of the report.

2.    Approved the award of a contract for Domestic West (Lot?2) to Bidder?B in accordance with Contract Standing Order (CSO)?8.01 and CSO?2.01(c), based on the scores shown in Table?1 of the report and with further detailed commercial information set out in the exempt section of the report.

Reasons for decision

The decision ensured compliance with Statutory Regulation?36 (Duties of Landlords) under the Gas Safety (Installation & Use) Regulations and other applicable regulations, and supported minimal disruption, maximum safety, and the provision of sustainable homes for Council residents.

Heating servicing, repairs, maintenance, and installations were critical to maintaining safety across the Council’s housing stock. The service area covered approximately 14,000 homes with various appliances supplying heat and hot water to tenants across the borough. Most systems and appliances were gas?fired, although the service also included solid?fuel and other non?electric heating types. Electric heating was maintained separately by Haringey’s Repairs Service.

The existing heating contracts for servicing and maintenance were approaching the end of their five?year duration (two initial years plus up to three one?year extensions). One contract also included communal boiler servicing and maintenance. As all available extensions had been exhausted, the contracts required re?tendering and the award of two new contracts.

Budget provision for the contracts was contained within the current Housing Revenue Account Medium?Term Financial Strategy (HRA MTFS).

Alternative options considered

Do nothing
This option was not viable due to residents’ needs and the Council’s statutory health and safety obligations.

Continue with the current contract
This option was rejected because the contract period and value had been fully exhausted, including all possible extensions. The Council was also required to demonstrate value for money, regularly review service provision, and comply with procurement rules.

Deliver the works in?house
This option was discounted because the Council did not currently have the required internal capacity or specialist expertise to deliver the works in?house. Although in?sourcing would continue to be considered as part of the Council’s wider agenda, substantial investment, time, and resources would be required to determine whether an in?house model would be viable in terms of cost and risk.